Meetings & Events Coordinator

Levy UK; City Of London; On-site; GBP 36,000; Full time

Job summary

A leading hospitality company in London is seeking a Meeting and Events Coordinator to oversee the planning and delivery of various events at a prestigious venue. The role demands exceptional service standards and effective communication skills with stakeholders. Ideal candidates should be strong in Microsoft Office applications and possess a meticulous attention to detail. Join the team to create memorable guest experiences and contribute to world-renowned events.

Qualifications

• Passion for exceptional service and memorable guest experiences.
• Confident engaging with a wide range of stakeholders.
• Meticulous attention to detail in event administration.
• Highly organised and able to manage multiple tasks.

Responsibilities

• Coordinate and administer all meetings and events ensuring high standards.
• Manage event logistics and documentation in Delphi.
• Act as a liaison between clients, suppliers, and internal teams.
• Provide administrative support for operational delivery.

Skills

Exceptional service delivery

Strong communication

IT proficiency in Microsoft Office

Attention to detail

Organisational skills

Proactive and self-motivated

Professionalism under pressure

Ambassadorial skills

Tools

Delphi

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Meeting and Events Coordinator - AELTC Wimbledon

£36,000 per annum plus benefits

Ever wondered what it’s like to be part of the world’s most prestigious tennis tournament? Levy is the driving force behind the legendary food and drink experience at All England Tennis Club, Wimbledon, and we want YOU to be part of it!

As the official catering partner of the All England Lawn Tennis Club (AELTC), we deliver world-class hospitality to over 450,000 guests each year. From the Members’ Clubhouse to food stands and lounges, our team of 2,200 catering staff and 355 chefs craft unforgettable culinary moments at 51 kitchens and 27 restaurants across the grounds.

Purpose of Role

The Meeting and Events Coordinator is a high-profile, hands‑on role at the centre of one of the world’s most prestigious sporting venues. You’ll play a key part in planning, coordinating, and delivering world‑class meetings and events at the All England Lawn Tennis Club – from intimate private gatherings to large‑scale corporate hospitality experiences during The Championships.

Beyond the day‑to‑day, the Meeting and Events Coordinator will be a driving force behind seamless guest experiences – working closely with clients, operations, culinary, and hospitality teams to bring each event to life with precision and flair. Your organisation, communication, and calmness under pressure will help ensure every detail reflects the excellence and tradition that define Wimbledon.

Outside of event delivery, the Meeting and Events Coordinator contributes to the continuous improvement of our service by supporting planning systems, refining processes, and sharing best practice with the wider teams to help shape the future of premium event experiences at this iconic venue.

Key Responsibilities

• Coordinate and administer all internal and external meetings and events at the All England Lawn Tennis Club, ensuring every function is delivered efficiently, on time, and to the highest standard.
• Manage event logistics and documentation using Delphi, including diary management, event packs, quotations, invoicing, and reconciliation.
• Act as a key liaison between clients, suppliers, and internal teams to ensure seamless communication and exceptional service throughout the planning process.
• Provide administrative and creative support for operational delivery – including signage, menus, table plans, and bespoke event details.
• Lead weekly Function Meetings, capturing minutes, updates, and feedback to maintain accurate event records and continuous improvement.
• Collaborate with the culinary team on seasonal menu updates, tastings, and event‑specific requirements that enhance the guest experience.
• Partner with finance on event budgets, ensuring accurate forecasting, billing, and post‑event reconciliation.
• Support The Championships through administrative coordination – including calendar management, catering logistics, menu proofing, and collaboration with the AELTC Food & Drink team.

Requirements

• A genuine passion for delivering exceptional service, with a strong commitment to creating memorable guest experiences.
• Excellent communication skills, confident engaging with a wide range of stakeholders and colleagues both in person and over the phone.
• Strong IT proficiency, particularly within Microsoft Office applications such as Excel, Word, and PowerPoint.
• Meticulous attention to detail, ensuring accuracy and quality across all event administration and delivery.
• Highly organised, with the ability to plan, prioritise, and manage multiple tasks in a fast‑paced environment.
• Self‑motivated and proactive, with strong time management, initiative, and a results‑driven approach.
• Calm, flexible, and professional under pressure, maintaining composure and dignity in all situations.
• A confident ambassador for both Levy and the All England Lawn Tennis Club, consistently upholding company values and standards.

Who are Levy?

Levy, part of Compass Group, known for delivering exceptional food, drink, and hospitality experiences at world‑renowned venues such as Wimbledon, Twickenham, and Tottenham Hotspur. Focused on sustainability, diversity, and inclusion, Levy prides itself on using sustainably sourced ingredients and providing outstanding service. The company is committed to achieving Net Zero by 2027, partnering with the British Paralympic Association, and ensuring all team members earn at least the Real Living Wage or London Living Wage.

Why Join Us?

At Levy UK & Ireland, we celebrate diversity and foster inclusion, valuing every individual’s unique strengths. Our diverse team fuels creativity, innovation, and success. We promote fairness, ensure all voices are heard, and provide equal opportunities for all.

We welcome candidates from all backgrounds to apply to this Meeting and Events Coordinator vacancy and join us in creating a supportive, equitable workplace where everyone can thrive and contribute. Together, we achieve greatness.