Medical Workforce Administrator

NHS; Dudley; On-site; GBP 22,000 - 28,000; Full time

Job summary

A healthcare organization in Dudley is seeking a Medical Workforce Administrator. The role involves providing essential HR support in the recruitment of medical staff and ensuring efficient onboarding processes. The ideal candidate will have strong organizational skills, proficiency in Microsoft Office, and prior administrative experience. This position is part of a supportive team dedicated to maintaining high standards in healthcare delivery, with a focus on employee wellbeing and development.

Benefits

Flexible working options

Employee wellbeing initiatives

Opportunities for professional development

Qualifications

• Proficient use of Microsoft Office packages, especially Excel, Word, and Outlook.
• Knowledge of HR systems and procedures, including recruitment processes.
• Experience in managing high volumes of work and adapting to deadlines.

Responsibilities

• Provide effective administrative service for the Medical Workforce Team.
• Ensure accurate recruitment and advice on employment terms for Medical Staff.
• Champion Medical Workforce practices, improving current processes.

Skills

Organizational skills

Attention to detail

Communication skills

Education

4 GCSEs including Maths and English, Grade C or above

NVQ level 3 or equivalent experience

Tools

Microsoft Office (Excel, Word, Outlook)

HR systems (TRAC, ESR)

Job description

An opportunity has arisen in the Human Resource directorate for a Medical Workforce Administrator.

Working in healthcare is one of the most rewarding jobs that you can choose and you couldn't choose any better place than The Dudley Group NHS Foundation Trust. Once you're with us, you will have the opportunity to meet our amazing teams of hard working and dedicated medical staff and HR professionals who will work with you to maximize your potential.

You will provide comprehensive Medical Workforce service to clinicians, managers and staff to enable be successful on-boarding of doctors in training and non-training medical personnel. You will need excellent organisational skills and the ability to prioritise a fast paced, varied workload work in a structured and methodical manner with excellent attention to detail.

You must be proficient in the use of Microsoft Office packages; Outlook, Word and Excel and have the ability to navigate web based specialist packages.

Main duties of the job

To provide a professional effective administrative service as part of the Medical Workforce Team and provide appropriate support for the Advisor and Manager to ensure the accurate and timely recruitment and advice on employment terms and conditions for Medical and Dental Staff at The Dudley Group NHS Foundation Trust.

To champion Medical Workforce, striving to continually improve current practice and to raise the profile of the service within the Trust, sharing our values of Care, Respect and Responsibility.

About us

At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of "excellent health care, improved health for all". We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.

As part of the NHS People Promise, your wellbeing is our priority, and we are committed to ensuring our employees achieve a healthy work-life balance supported by our flexible working options and by making reasonable adjustments where possible. We believe no-one should have to sacrifice family, friends, or their personal interests for work. We are a modern employer able to attract and retain high quality staff through our commitment to the NHS People Promise.

As an employer, we foster an inclusive environment where everyone feels valued, supported, and empowered to contribute their best. We want to ensure that our workforce is representative of the population we serve. More information - inclusive practice people promise.

Dudley Group offer many opportunities for our staff to develop and grow within their roles through our Learning & OD Team. These include topics such as communication, wellbeing, team development, cultural competency, and values.

Please click below to view our EDI page: Equality, Diversity, and Inclusion - The Dudley Group NHS Foundation Trust (dgft.nhs.uk)

Job responsibilities

Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake

Person Specification

Qualifications

• 4 GCSEs (or equivalent) to include Maths and English, Grade C or above
• NVQ level 3 relevant to the role or with relevant equivalent experience

Knowledge

• Excellent working knowledge of Microsoft Office packages, including Excel, Word & Outlook
• Knowledge of HR systems and procedures, e.g. recruitment, terms and conditions, absences

Experience

• Experience of working in an administrative/clerical role providing basic advice on e.g. policies, terms and conditions queries, recruitment procedures/processes
• Experience of working with computerised database systems to input, monitor and report information (e.g. TRAC, ESR)
• Experience of dealing with high volumes of work and working to set and flexible deadlines
• Experience of working in a similar post such as in a recruitment or ESR in another Trust or for another organisation.
• Experience of working with medical staff.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.