Medical Secretary (previous applicants do not reapply)

Broomfield Park Medical Centre; Coventry; On-site; GBP 27,000 - 31,000; Part time

Job summary

A medical practice in Coventry is seeking a part-time Medical Secretary to join their busy secretarial team. The role involves providing secretarial support, managing patient correspondence, and utilizing various software systems. Ideal candidates will have previous medical secretary experience and excellent communication skills. The position offers a salary between £27,485 and £30,162 per year, pro rata.

Qualifications

• Experience of clerical work using a PC.
• Able to produce minutes of meetings.
• Good punctuality.

Responsibilities

• Provide general secretarial support to Doctors and Health Professionals.
• Produce accurate typing of letters, reports, and referrals.
• Maintain filing and administrative systems for accessibility.

Skills

Medical reports processing

Good communication at all levels

Team player

Adaptable to change

Experience of dealing with the public

Education

Typing qualification

Previous medical secretary experience

Tools

EMIS Web

GP Gateway

NHS Email

Job description

Medical Secretary (previous applicants do not reapply)

We are seeking a third secretary to work in our busy secretarial team on a part-time basis. Our previous secretary has been promoted to another role. Currently, the secretaries have their own office on the first floor of our building. This is an interesting and varied job role dealing with all of our patients across both sites. We are searching for a person who will be a team player, supportive to colleagues and who realises the importance of getting things right first time around.

Main duties of the job

The majority of the secretarial work is electronically based however we do have some work that is listening to audio and typing up from scratch. In this role you would be liaising with patients and the hospitals on a regular basis. As well as dealing with patient referral correspondence the secretaries also support the GP partners by attending meetings and producing agendas and minutes. There are numerous software packages used by the secretaries to enhance this job role.

About us

Broomfield Park Medical Centre is a large GP practice based just outside the City Centre. We have a branch site at University of Warwick Health Centre. Our patient numbers vary between 17-20,000 depending on the time of year and student numbers.

Job responsibilities

DAYS & HOURS: Monday, Wednesday and Thursday;18 hours per week

Job Summary:

To provide general secretarial support to the Doctors,Health Professionals and Practice Manager, involving word processing and audiotyping skills with general clerical work.

JobResponsibilities:

Toprovide an efficient audio, copy typing and word processing service for GPs andHealth Professionals as required. This includes producing accurate and high-qualitytyping of letters, reports, referrals, receiving and sending emails, minutesand creating/maintaining excel spreadsheets. This work will be done using EMIS Web,including Practice Notes (PNs), Healthshare, GP Gateway, NHS Email, AccuRx andDocman (scanned documents)

Tomake appointments and bookings as required using e-referral where appropriate

Buildrelationships with outside agencies and patients ensuring an efficient referralsystem within primary and secondary care

Toestablish and maintain filing and administrative systems so that written orcomputer information is easily accessible and secure

Toreceive secretarial related incoming and initiate outgoing telephone calls tofacilitate timely and appropriate communications with others, taking messagesand dealing with appropriate queries via telephone calls, face to face andpatient notes

Toreceive and dispatch secretarial post and maintain a pending system

Toprovide an efficient and timely service to third parties requesting medicalreports/copy medical records following all relevant policies

Tosupport the practices Occupational Health specialist with dictations of reportsto be issued to the procurer in a timely manner

Toassist the practice manager with any clerical/administrative duties

Toassist with the gathering of statistics when required using excel spreadsheets

Toprovide cover for members of the secretarial team during periods of sicknessand annual leave

Tocover secretarial work as needed at our sister practice, University of WarwickHealth Centre

Inliaison with the clerk responsible, maintain adequate supplies of officestationery to perform your secretarial duties

Person Specification

Experience

• Experience of clerical work using a pc
• Experience of dealing with people at all levels
• Experience of dealing with the public

Skills, Abilities and Past Experience

• Medical reports processing
• Medical terminology
• Dealing with the public
• Able to produce minutes of meetings
• Good communication at all levels
• Flexible and supportive of business needs
• Adaptable to change
• Team player
• Ability to work unsupervised and prioritise own workload
• Good punctuality

Qualifications

• Typing qualification or be an adept touch typist with a minimum speed of 30-40 wpm (A typing test will form part of the interview)
• Previous medical secretary experience
• Word processing

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£27,485 to £30,162 a yearThe pay quoted is pro rata.