Medical Secretary - Medical Oncology

St George's University Hospitals NHS Foundation Trust; Greater London; On-site; GBP 33,000 - 37,000; Full time

Job summary

A leading healthcare provider in London is seeking a Medical Secretary to support the Oncology department. The role involves managing correspondence, attending meetings, and ensuring the smooth running of administrative services. The ideal candidate will have experience in a hospital setting, strong organizational skills, and the ability to handle sensitive information. This full-time position offers a salary between £33,094 and £36,195 per annum, inclusive of inner London allowance.

Qualifications

• Good general education including GCSE in Maths or English.
• Experience of working within a hospital environment.
• Fluency in medical terminology or a willingness to learn.

Responsibilities

• Ensure smooth running of off-site transcription service.
• Attend meetings, take minutes, and manage departmental correspondence.
• Assist in report compilation and manage incoming correspondence.

Skills

Ability to work unsupervised

Excellent communication and interpersonal skills

Excellent organisational skills

Computer/word processing skills

Ability to use Excel / Powerpoint / Access

Willingness to learn new IT skills

Good time management

Education

Good general education including GCSE in Maths or English

Higher level education in business administration or NVQ

Tools

iCLIP

Electronic Patient Record (EPR)

Job description

Medical Secretary – Medical Oncology

The closing date is 15 December 2025

Go back St George's University Hospitals NHS Foundation Trust

The Renal, Haematology and Oncology directorate consists of three Care Groups; Renal Medicine and Surgery, Clinical Haematology and Medical Oncology and Palliative Care.

The Oncology department provides a comprehensive service to the population of Wandsworth, Merton and Sutton Health Authority (approximately 610,000) and to some patients from Kingston and Richmond, Northwest Surrey, Croydon and South East London. The Department of Oncology provides expert services for the investigation, diagnosis and treatment of malignancy and provides comprehensive clinical care to patients using inpatient, outpatient, day care and community facilities.

Main duties of the job

• being responsible for the smooth running of the off site transcription service for the clinical team, within Trust targets.
• attend department meetings, take minutes and distribute agenda and papers as required.
• produce other general correspondence, which may include distressing or emotional contents, e.g. discharge summaries, memoranda and miscellaneous reports as required, ensuring all correspondence meets Trust standards.
• assist in the compilation of reports, audits, teaching materials, research papers and slides within agreed timeframes as required.
• prioritise incoming correspondence, ensuring that it is promptly dealt with by the appropriate member of staff.

About us

With nearly 9,000 dedicated staff caring for patients around the clock, St George's Hospital is the largest healthcare provider in southwest London.

The main site, St George's Hospital in Tooting - one of the country's principal teaching hospitals - is shared with St George's, University of London, which trains medical students and carries out advanced medical research. St George's Hospital also hosts the St George's, University of London and Kingston University Faculty of Health and Social Care Sciences, which is responsible for training a wide range of healthcare professionals from across the region.

As well as acute hospital services, St Georges Hospital provides a wide variety of specialist care and a full range of community services to patients of all ages following integration with Community Services Wandsworth in 2010.

St George's University Hospitals NHS Foundation Trust serves a population of 1.3 million across south west London. A large number of services, such as cardiothoracic medicine and surgery, neurosciences and renal transplantation, also cover significant populations from Surrey and Sussex, totalling around 3.5 million people.

The trust also provides care for patients from a larger catchment area in southeast England, for specialties such as complex pelvic trauma. Other services treat patients from all over the country, such as family HIV care and bone marrow transplantation for non-cancer diseases.

Job responsibilities

Please see attached the job description for more details on the main responsibilities for this role.

This job description is not an exhaustive document but is a reflection of the current position. Details and emphasis may change in line with service needs after consultation with the postholder.

Person Specification

Qualifications

• Good general education including GSCE in Maths or English (or equivalent)
• Higher level education, qualification in business administration or and admin NVQ

Experience

• Experience of working within a hospital
• Experience in establishing/maintaining robust admin systems
• Experience of working with multi-disciplinary teams

Knowledge

• Knowledge of medical terminology (or willingness to learn)
• Knowledge and experience of office management
• Knowledge of requirements of confidentiality and the Data Protection Act
• Knowledge of NHS priorities
• Knowledge of NHS complaints procedure

Skills

• Ability to work unsupervised
• Computer/word processing skills including use of email (eg ability to create directories, documents, mail merge, etc.)
• Excellent communication and interpersonal skills
• Excellent organisational skills
• Ability to generate own routine correspondence
• Ability to prioritise and work to strict deadlines
• Willingness and ability to learn new IT skills and technology
• Ability to adapt to a changing environment
• Ability to use Excel / Powerpoint / Access
• Ability to use the Patient Administration System (iCLIP) and the Electronic Patient Record (EPR) or equivalent

Other

• Good time management and ability to multi-task.
• Self-motivated with the ability to adapt to shifting priorities
• To be able to work as part of the team Professional appearance and manner
• Ability to show empathy to patients and colleagues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

St George's University Hospitals NHS Foundation Trust

£33,094 to £36,195 a yearPer annum including inner london HCAS