Medical Secretary - Histopathology

Mersey and West Lancashire Teaching Hospitals NHS Trust; Knowsley; On-site; GBP 40,000 - 60,000; Full time

Job summary

A healthcare organization in Knowsley is seeking a Medical Secretary to provide secretarial support to Consultant Pathologists and their teams. The ideal candidate will manage their own workload, maintain confidentiality, and ensure accurate documentation. Key responsibilities include typing medical reports, managing calendars, and supporting administrative tasks. This role offers opportunities for flexible working and contributes to a vital healthcare service.

Benefits

Generous pension scheme

27 days annual leave

NHS discounts

Qualifications

• Demonstrated competence in maintaining confidentiality in all aspects of duties.
• Ability to prioritize workloads in a busy environment.
• Experience in a secretarial role, preferably in a healthcare setting.

Responsibilities

• Provide a comprehensive secretarial service to Consultant Pathologists.
• Type histology and non-gynaecological reports accurately.
• Maintain a database of post-mortem reports.

Skills

Confidentiality

Initiative

Typing

Organizational skills

Communication

Job description

Overview

To provide a comprehensive secretarial service to the Consultant Pathologists, their junior medical staff and the Departmental Manager in the Cellular Pathology Department assisting with the organisation of their workloads. Manage their own workload and co-ordinate activities with other medical secretaries to ensure that an efficient service is provided. Carry out duties in such a way as to make a direct and positive contribution to the organisation of the work. It is essential that the candidate exercises initiative commensurate with the role and it is vital that confidentiality is maintained at all times. The JD & PS are currently under AfC review and are subject to change.

Responsibilities

• Typing of histology and non-gynaecological cytology reports into the Telepath system ensuring all patient/requester/clinical details are correct. Also ensuring correlation between the handwritten/dictated report and the diagnosis written on the request card and pointing out any discrepancies to the medical staff.
• Typing hospital/Coroners post mortem reports.
• Distribution of post mortem reports once signed out by pathologist in accordance with HM Coroner guidelines to previously agreed recipients.
• Maintain a database of all post mortem reports once typed.
• Support consultants/Senior Technical staff in non-clinical activities/teaching by preparing presentation documents/production of literature/events/papers, using relevant software package.
• Operate effective filing and tracking system of Casualty sheets for deceased patients following post mortem.
• Maintain case folder location on Careflow; obtain case sheets when necessary by telephone or in person.
• Maintain calendar ensuring appropriate personnel are informed of consultant/medical staff annual/professional leave.
• General office duties including dealing with incoming and outgoing mail, e-mail, smart printer; participate in housekeeping of the office environment.
• Arrange Directorate, Departmental and Trust wide meetings, circulate agenda/supporting papers as appropriate and take and type up minutes.

Qualifications and Requirements

• Essential criteria are listed in the personal specification. The role requires confidentiality and initiative commensurate with the position.
• The postholder may be required to work with other teams and to prioritise workloads effectively in a busy department.

Other Information

As a Disability Confident Leader, we commit to offering an interview to all disabled applicants who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form. We also commit to offering an interview to all armed forces veterans who meet the minimum criteria for the job. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.

The Trust operates anonymous shortlisting where no personal information about you, including your name or personal details are shared with the recruiting manager. No equality information is shared at any time during the recruitment process with the recruiting manager or other people involved in the decision-making process. The equality monitoring information you provide is used to review recruitment practices; where a job is limited to a specific person to verify eligibility; and to offer disability reasonable adjustments to the recruitment process.

Certificate of Sponsorship: Applications from job seekers who require current Skilled Worker sponsorship to work in the UK are welcome. For further information, visit the UK Visas and Immigration website. From 6 April 2017, skilled worker applicants applying for entry clearance into the UK require a criminal records certificate from each country of residence for the past 10 years. DBS checks may be required and costs may be deducted from salary following appointment. Applicants are encouraged to enrol for the DBS Update Service where applicable.

Flexible Working: We actively support flexible working patterns. All employees have the right to request flexible working from day one, there is no limit on the number of requests, and requests will be considered regardless of reason.

Working for Team MWL: We recognise staff through awards and provide a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave (pro rata) and NHS discounts. See Trust values and behaviours: We are KIND, We are OPEN, We are INCLUSIVE.

The Trust may close vacancies earlier than stated depending on application volumes. We strive for continuous improvement in our practice and may contact applicants for feedback during recruitment.

About the Trust

Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 10,500 across 21 sites. Our services include Acute Care, Primary Care, Community Services and Specialist Regional Services.

Equality, Diversity, and Inclusion: We are committed to fairness and value diversity in our workforce and welcome applicants from all backgrounds.