Medical Secretary

NHS; Poole; On-site; GBP 40,000 - 60,000; Part time

Job summary

A healthcare organization in Poole is seeking an experienced Medical Secretary to provide efficient medical secretarial support. The role requires proficiency in audio typing and excellent organizational skills. You will manage referral letters, update patient records, and assist GPs in a fast-paced environment. This part-time position offers 30 hours per week with a friendly team environment.

Benefits

NHS Pension Scheme with Life Insurance

Free parking at most sites

Cycle to work scheme

Refer a Friend scheme

Qualifications

• Competent in using a range of software including Microsoft Word, Excel, and Outlook.
• Previous experience in a General Practice/NHS setting.
• Proficient at audio typing.

Responsibilities

• Provide a high-quality secretarial/admin service to the Practice and Patients.
• Process and prioritize referral letters accurately and efficiently using a digital dictation system.
• Update patient records accurately and timely.

Skills

Audio typing

Microsoft Word

Microsoft Excel

Microsoft Outlook

SystmOne

Education

RSA or Pitman Typing Qualification

RSA or Pitman Audio typing Qualification

AMSPAR Qualification

Job description

We are seeking an experienced Medical Secretary to provide accurate, efficient and punctual medical secretarial/ administration support to Partners, GPs, Registrars and Practice Nurses.

You will be experienced in audio typing and enjoy working within a friendly fast paced secretarial team.

Job Type: Fixed Term- 10 months /Part-time

Hours: 30 hours per week Monday to Friday 9.00-3.00pm/ 10.00am-4.00pm

Main duties of the job

• To provide a high quality secretarial/ administration service to the Practice and Patients.
• Efficient, fast and accurate, processing and prioritising of referral letters, from both NHS e-Referrals and the private sector, using a digital dictation system.
• Reconciling transcriptions on return from the external audio transcription provider.
• Effectively operate the e-Referrals computer system including requesting e-Referral appointments and monitoring e-Referral status.
• Update patient records in a timely and accurate manner.
• Reconciliation of medical notes for new patients including summarising and coding.
• Coding of any incoming Safeguarding documents
• Keep GPs informed of updates as necessary
• Deal with patient queries regarding referrals, including e-Referrals

For full details of the role please see attached job description

About us

Shore Medical is a GP Super Partnership with 6 practices across Poole and Bournemouth. We aspire to offer exceptional care to our 58,000 patients and are innovative in our approach to developing new teams and pathways to ever improve how general practice is delivered.

We have a friendly and supportive team of more than 200 staff, with over 40 GPs, Pharmacists, Paramedics, Nurses, Mental Health specialists and our range of administrative staff. We have a great social side to our team with Summer and Christmas parties, running and paddle boarding groups as well as many other events throughout the year.

The Practices in the Partnership are:

• Lilliput Surgery
• Poole Road Medical Centre
• Wessex Road Surgery
• Heatherview Medical Centre
• Fernside Surgery
• Parkstone Tower Practice

Situated in beautiful Dorset with the prestigious Blue Flag beaches of Bournemouth and Sandbanks, the Jurassic coastline and a wealth of attractions and countryside to visit we are lucky to be in such a fantastic area.

We offer

• Friendly and supportive working environment
• NHS Pension Scheme with Life Insurance
• Free parking at most of the sites
• Cycle to work scheme
• Refer a Friend scheme

Job responsibilities

• To provide a high quality secretarial/ administration service to the Practice and Patients.
• Efficient, fast and accurate, processing and prioritising of referral letters, from both NHS e-Referrals and the private sector, using a digital dictation system.
• Reconciling transcriptions on return from the external audio transcription provider.
• Effectively operate the e-Referrals computer system including requesting e-Referral appointments and monitoring e-Referral status.
• Update patient records in a timely and accurate manner.
• Reconciliation of medical notes for new patients including summarising and coding.
• Coding of any incoming Safeguarding documents
• Keep GPs informed of updates as necessary
• Deal with patient queries regarding referrals, including e-Referrals

Please see attached Job Description for full details.

Person Specification

Experience

• To be competent in the use of a range of software ie Microsoft Word, Excel, Outlook
• Proficient at audio typing
• Previous experience within General Practice/NHS
• Working knowledge of SystmOne
• Previous Secretary experience

Qualifications

• RSA or Pitman Typing Qualification
• RSA or Pitman Audio typing Qualification
• AMSPAR Qualification

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.