Medical Secretary

Royal Papworth Hospital NHS Foundation Trust; Huntingdon, Cambridge; Hybrid; GBP 20,000 - 30,000; Part time

Job summary

A prominent healthcare facility in the UK is seeking a dedicated Medical Secretary to join their Clinical Administration Secretarial Team part-time. The role involves crucial administrative tasks such as transcribing clinical correspondence, managing patient information, and communicating effectively with stakeholders. Successful candidates will demonstrate excellent keyboard and communication skills, along with a commitment to maintaining confidentiality. This position offers the possibility of remote work after initial training and is key to enhancing patient experiences.

Qualifications

• Experience of audio-typing as a Medical Secretary is preferred.
• Previous experience working in an office environment is required.
• Knowledge of secretarial or administrative procedures is necessary.

Responsibilities

• Transcribe clinical correspondence for clinicians.
• Manage patient information and input data.
• Communicate with patients and multidisciplinary teams.

Skills

Excellent communication skills

Excellent computer skills

Attention to detail

Education

Keyboard skills to RSA Level 2/3 or equivalent

European Computer Driving License (ECDL)

Level 3 or equivalent qualification in Administration or Customer Service

Tools

Microsoft Office Applications

Job description

Medical Secretary

The closing date is 09 January 2026

We are pleased to be able to offer a part time opportunity for an enthusiastic and dedicated Medical Secretary to join our friendly and supportive Clinical Administration Secretarial Team within ILD.

Medical Secretaries play a vital role in supporting our Clinicians in the delivery of excellence. Having excellent keyboard skills and attention to detail, you will transcribe clinical correspondence, adding patients to the waiting list, input data, amongst other essential tasks. Being a good communicator, you will be able to convey clear information to both internal and external stakeholders, whilst maintaining confidentiality.

The team supports the Trust from two locations: Royal Papworth Hospital (Biomedical Campus, Cambridge) and Kingfisher House (Huntingdon). This post will be based at Royal Papworth House but will be required to attend Royal Papworth Hospital. Once trained there will be an opportunity to work remotely for part of the week.

If you are looking for a new challenge, enjoy variety in your work and wish to be part of a team striving to make a difference to our patients' journey. This post is fundamental in ensuring that the patients' experience is always a positive one.

If this sounds like the job for you and you are able to uphold our values, please include in your supporting information how you meet the trust values:

Compassion Excellence Collaboration, we would love to hear from you.

Main duties of the job

• Tracking patients through the pathway
• Adding patients to the waiting list
• Communication with patients, relatives, and multidisciplinary teams
• Diary management
• Referral to Treatment (RTT)

Following training you will have:

• Knowledge of administrative systems
• Good understanding of the relevant patient information systems in order to carry out the role
• Good understanding of Referral to Treatment (RTT)
• Be able to input data carefully into the relevant patient systems
• Minute taking training

Abilities should include:

• Excellent communication skills, verbal and written
• Excellent computer skills, with the ability to operate a specialist data base (following training).
• The initiative to manage and prioritise your duties
• The ability to work alone or as part of a team
• The ability to pay close attention to detail in written and electronic communication and information storage
• The ability to work as part of a multi-disciplinary team to ensure high quality secretarial and administrative support
• Able to organise, prioritise and adjust own workload in relation to the priorities of the department
• Demonstrates personal duty of care in relation to the safe use of equipment and other resources
• Maintains the quality in own work and encourages others to do so

Development opportunities are available to support progression

About us

Royal Papworth Hospital NHS Foundation Trust is the UK's leading heart and lung hospital, delivering care to more than 50,000 patients a year in its new state‑of‑the‑art hospital in Cambridge. We perform the most heart and/or lung transplants in the UK and carried out the UK's first successful heart transplant in 1979. It also offers emergency heart attack treatment, sleep centre care and is one of just five centres nationally for those in severe respiratory failure.

Based on the Cambridge Biomedical Campus the largest centre of medical research and health science in Europe the Trust is at the heart of treatments of the future. Royal Papworth became the first hospital trust in the country to be rated outstanding in all five areas assessed by the Care Quality Commission - a rating it still holds today. The Trust holds its values of compassion, excellence & collaboration at its core, and all colleagues joining the team are expected to uphold these in their day-to-day roles & interactions. Royal Papworth is proud of its diverse workforce and encourages people to embrace their individuality.

The Trust values difference and welcomes all applications irrespective of age, disability, gender reassignment, marriage and civil partnership, pregnancy & maternity, race, religion & belief, sex and sexual orientation. Providing they meet the minimum post criteria, applicants with disabilities will be offered an interview.

For a street view tour: https://royalpapworth.nhs.uk/virtual-tour

Qualifications

• Keyboard skills to RSA Level 2/3 or equivalent
• European Computer Driving License (ECDL) or equivalent qualification or experience
• Level 3 or equivalent qualification or experience in Administration or Customer Service

Experience

• Previous experience of using Microsoft Office Applications
• Knowledge or secretarial or administrative procedures and systems
• Previous experience of working in an office environment
• Previous experience of audio-typing
• The ability to communicate sensitive information to colleagues, patients and relatives
• The ability to pay close attention to detail in written and electronic communication and information storage
• The ability to work as part of a multi-disciplinary team to ensure high quality secretarial and administrative support
• Utilise personal problem solving skills to assist patients, carers and staff
• Able to organise, prioritise and adjust own workload in relation to the priorities of the department
• Demonstrates personal duty of care in relation to the safe use of equipment and other resources
• Maintains the quality in own work and encourages others to do so
• Ability to share knowledge and skills with other team members
• Previous experience of working in the NHS
• Previous experience of using medical terminology
• Previous experience of minute taking

Additional Criteria

• Please provide evidence of your commitment to uphold the Trust's values: Compassion, Excellence, Collaboration
• Ability to treat all employees and other hospital information confidentially
• Recognition of factors in maintaining own and others health, safety and security
• Supportive of equality and values diversity

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Royal Papworth Hospital NHS Foundation Trust

Kingfisher Way, Hinchingbrooke Business Park