Medical Education Officer

Dartford & Gravesham NHS Trust; Dartford; On-site; GBP 60,000 - 80,000; Full time

Job summary

A healthcare trust based in Dartford is seeking an Administrator to support the delivery of Specialty Training. The role involves providing secretarial assistance to College Tutors, maintaining confidential records of trainees, and coordinating induction and placements for medical students. The ideal candidate must demonstrate excellent communication skills and the ability to handle sensitive data effectively. The role offers a chance to play a vital part in the educational environment within a busy healthcare setting.

Responsibilities

• Provide advice and secretarial support to College Tutors and Programme Directors.
• Maintain records of non-statutory leave for Specialty Trainees.
• Liaise with College Tutors on the allocation of Specialty Trainees.
• Develop expertise in e-Portfolios for medical trainees.
• Assist with the marketing of Darent Valley Hospital to medical students.

Job description

General Administration

Provide advice and secretarial and administrative support to the College Tutors/Training Programme Directors in all matters relating to the delivery of Speciality Training within the Trust. Attend and take minutes of the Local Faculty Group Meetings and participate in the Local Academic Board Meetings, ensuring all relevant Speciality Training related action points are acted upon. Arrange sufficient representation by medical and non-medical staff for any Speciality School activity such as recruitment and ARCP panels.

Reporting

Maintain a record of all non-statutory leave for Speciality Trainees and report to the Medical Educational Manager. Maintain a confidential record of any Trainee Requiring Additional Support. Respond to requests for data and information from Health Education England.

Rotations and Educational/Clinical Supervision

Liaise with College Tutors regarding the allocation and placement of Speciality Trainees to training posts. Ensure each Educational and Clinical Supervisor and College Tutor is aware of the allocation of supervisor/trainee on commencement for the year within the Trust.

E-Portfolio, Assessment and Teaching

Develop expertise in the e-Portfolios. Take responsibility for the up-keep of the e-portfolio for medical trainees including data entry and reporting. Arrange and administratively support the teaching programmes for Postgraduate Doctors and students.

Communication and Data Management

Develop expertise to enable the competent handling of day-to-day enquiries concerning Specialty Training within the Trust including curriculum delivery, teaching topics, assessment, leave and learning. Establish and maintain good lines of communication with those involved in Specialty Training i.e. Programme Directors and Educational Supervisors to ensure an effective flow and recording of information. Represent the Trust by attending internal and external meetings in relation to Specialty Training and to keep abreast of development and changes to the delivery of training. Assist with the marketing of Darent Valley Hospital to Medical Students and Postgraduate Doctors at all grades. Provide advice and information on the study leave process.

Induction

Co-ordinate the publication of induction documentation for all Speciality Trainees. Liaise with relevant specialties to ensure that departmental inductions fulfil the clinical governance requirements at the start of each rotation. Collect, record and report on attendance at Trust and Departmental Induction. Organise and arrange the delivery of induction for Medical Students at the beginning of each placement block, or as they arrive, booking Centre facilities and resources as appropriate.

Undergraduates Placements

Work with the Director of Undergraduate Medical Education (DUME), other Trust staff and external agencies to ensure that medical student placements are well organised and effective. Liaise with relevant Trust departments notifying them of future student placements and ensure that accommodation is booked accordingly for medical students.

When completing your application, please read through the person specification table at the back of the job description document and explain in your supporting statement how you meet these criteria. This will help us to shortlist your application.