Medical Education Administrator

Hull University Teaching Hospitals NHS Trust; Hull and East Yorkshire; On-site; GBP 24,000 - 30,000; Full time

Job summary

A leading NHS trust in the UK is seeking a Medical Education Administrator to provide comprehensive administrative support to the Medical Education Team. Responsibilities include organizing training events, maintaining records, and liaising with staff and trainees. Ideal candidates will have experience in customer service and knowledge of the NHS. This role offers a unique opportunity to be part of a respected healthcare organization.

Qualifications

• Experience of working in a customer-focused environment.
• Previous NHS experience is preferred.
• Knowledge of Medical Education and the NHS.

Responsibilities

• Provide administrative support to the Medical Education Team.
• Organize Regional Training Days and Courses for Trainees.
• Maintain accurate training records of all trainees.

Skills

Customer Service

Event Organization

Data Protection Regulations (GDPR)

Microsoft Office Suite

Analytical Skills

Education

5 GCSEs at 4 - 9 including English and Mathematics

ECDL or equivalent

NVQ 2 in Business Administration

NVQ 3 in Business Administration

Advanced IT Qualifications

Job description

Go back Hull University Teaching Hospitals NHS Trust

Medical Education Administrator

The closing date is 05 December 2025

To provide a comprehensive range of secretarial, clerical and administrative support to the Medical Education Team, including Managers, Training Programme Directors, Educators and users of the Medical Education Centre.

Main duties of the job

KEY FEATURES OF THE ROLE

• Provide administrative support to Medical Education Team in particular Training Programme Directors.
• Set up and organise Regional Training Days / Course for Trainees across the Region.
• Liaise with Faculty and trainees across the whole Yorkshire and Humber region.
• Attend Specialty Training Committees to undertake minutes.
• As and when necessary attend Courses and provide on the day admin support.
• Provide admin support for the PACES Course and Examination, this includes weekend working at least 6 times a year.
• Have knowledge e-portfolio.
• Have knowledge of virtual learning platform.
• Have knowledge of the Trust AV / Video Conferencing systems.
• Have excellent customer service skills.
• Responsible for maintaining accurate training records of all trainees on the trainee's database, HEY 24/7 and other reporting systems for example Blackboard.
• Work as part of a team to ensure the successful delivery of event support.

About us

The Humber Health Partnership is one of the largest acute and community Partnership arrangements in the NHS, seeing well over one million patients every year and managing a budget of over £1.3 billion.

Made up of two Trusts - Northern Lincolnshire and Goole NHS Foundation Trust (NLAG) and Hull University Teaching Hospitals NHS Trust (HUTH) - our Partnership has significant ambitions and is committed to delivering world‑class hospital and community services for the 1.65 million people we serve.

Together we employ nearly 20,000 staff. Our five main hospital sites are Diana, Princess of Wales Hospital, Scunthorpe General Hospital and Goole and District Hospital, for NLAG and Hull Royal Infirmary and Castle Hill Hospital for HUTH.

As Teaching Hospitals working with the Hull York Medical School, we both lead and contribute to research in many areas - biomedical research, primary care, palliative medicine, cardiovascular and respiratory medicine, vascular surgery, cancer surgery and oncology.

We believe that by developing a diverse, inclusive, innovative, skilled and caring workforce, we can deliver excellent care to our patients and a great future for our employees, our Partnership and our community.

Job responsibilities

For further details with regard to this vacancy opportunity, please see the attached Job Description and Person Specification.

Should we receive a high volume of applications the advert may be closed earlier than stated.

Please note that this advertised vacancy does not meet the UKVI eligibility requirements for a Skilled Worker Visa and therefore HUTH would not be able to issue a Certificate of Sponsorship for this role.

Person Specification

Education/ Qualifications

• 5 GCSEs at 4 - 9 includes English and Mathematics
• ECDL or equivalent
• NVQ 2 in Business Administration
• Or equivalent level of experience if relevant
• NVQ 3 in Business Administration
• Advanced IT Qualifications

Knowledge, Training & Experience

• Worked in a customer-focused environment
• Experience of working in an office environment
• Working knowledge of the General Data Protection Regulations (GDPR) 2018
• Involved in organisation of events such as conferences, seminars, training courses etc
• Experience and knowledge of office administration
• Able to use computer and other standard office equipment and applications such as Microsoft systems
• Previous NHS experience
• Knowledge of Medical Education and the NHS

Communication & Interpersonal Skills

• Use of own initiative
• Work as part of a team and on own
• Capable of communicating to staff at all levels

Attributes & Other Requirements

• Good analytical skills
• Honesty and integrity
• Team player and focus on achievement and corporate goals
• Effective motivator of staff
• Resourceful and adaptable
• Good IT Skills
• Ability to work under pressure
• Creative and solution orientated
• Drive enthusiasm, commitment and resourcefulness
• Flexible, diplomatic, persuasive and influential.
• Ability to manage and prioritise own workload

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Hull University Teaching Hospitals NHS Trust