Media Project Administrator

Dentsu; City of Westminster; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A global advertising and marketing agency is looking for a Media Project Administrator to facilitate the end-to-end delivery of pitches. Responsibilities include managing project logistics, maintaining databases, supporting content creation, and conducting industry research. The role requires strong organisational and communication skills, with an emphasis on collaboration and adaptability. This permanent position offers a hybrid working model from London, along with a competitive salary and tailored benefits package.

Benefits

Competitive salary

Tailored benefits package

Responsibilities

• Assist in preparation and execution of pitches under guidance.
• Contribute to upkeep of Salesforce for pitch activities.
• Support development of timing plans and project milestones.
• Organise logistics for pitch meetings and brainstorms.
• Assist in creation of global collateral and case studies.
• Coordinate with stakeholders during business development projects.
• Support content creation through copywriting and proofreading.
• Conduct research on clients, prospects, and industry trends.
• Maintain key databases with updated RFI/RFP content.
• Provide support on key growth projects and initiatives.

Skills

Attention to detail

Organisational skills

Initiative

Research skills

Communication

Collaboration

Adaptability

Job description

The Media Project Administrator plays a central role in leading the end-to-end delivery of global, regional, and multi-market pitches. Through strong administration support, project management and stakeholder coordination skills, the role supports impactful business development initiatives that contribute directly to dentsu's overarching growth ambitions.

Responsibilities

• Assist in the preparation and execution of global, regional, and multi-market pitches from start to completion under the guidance of senior team members.
• Contribute to the accuracy and upkeep of Salesforce to reflect pitch activities and status.
• Project Management and Administrative Support
  Support the development of timing plans, scheduling of meetings, and coordination of project milestones to ensure seamless project delivery.
• Organise logistics for pitch-related meetings, team brainstorms, and rehearsals.
• Content Development
  Assist in the creation and maintenance of global collateral, case studies, and credentials to align with strategic objectives.
• Ensure content is categorised and stored correctly in the BD hub.
• Stakeholder Coordination
  Coordinate with internal and external stakeholders to maintain alignment and facilitate communication during business development projects.
• Copywriting and Proofreading
  Support the creation of high-quality content through copywriting and proofreading to maintain consistency and accuracy.
• Research and Intelligence Gathering
  Conduct research on clients, prospects, and industry trends to inform pitches and strategic planning. Develop and maintain competitor intelligence, providing insights that contribute to business development strategies.
• Database Maintenance
  Ensure that key databases, including historical RFI/RFP content and prospect research, are regularly updated and accurate.
• Support on Growth Projects
  Provide support and take ownership of specific tasks within key growth projects, ensuring timely and efficient delivery.
• Collaboration and Ownership
  Collaborate closely with senior team members to support broader business development initiatives and demonstrate ownership, initiative and accountability for assigned responsibilities.

Qualifications

• Accuracy: Demonstrates strong attention to detail in all work.
• Organisation: Maintains structure and order in managing multiple tasks and deadlines.
• Ownership: Shows initiative and accountability for assigned responsibilities.
• Research Skills: Displays strong research capabilities to gather and analyse relevant information.
• Communication: Engages effectively with team members and stakeholders, both verbally and in writing.
• Collaboration: Works well with various teams to achieve common goals.
• Adaptability: Shows flexibility and responsiveness in a dynamic work environment.

Company

Dentsu is an integrated growth and transformation partner to the world's leading organizations. Founded in 1901 in Tokyo, Japan, and now present in over 145 countries and regions, it has a proven track record of nurturing and developing innovations, combining the talents of its global network of leadership brands to develop impactful and integrated growth solutions for clients. Dentsu delivers end-to-end experience transformation (EX) by integrating its services across Media, CXM and Creative, while its business transformation (BX) mindset pushes the boundaries of transformation and sustainable growth for brands, people and society. CARAT is an important part of our world‑class offering – an award‑winning media, content and branding agency that uses its peerless understanding of the passions, motivations and behaviours of real people to bring brands and their customers together. Carat is privileged to work with some of the most eminent companies in the world.

Benefits & Location

• This is a permanent role to work on a hybrid basis from any of our office in London, NW1.
• As well as a competitive salary, you'll enjoy a benefits package that you can tailor to your needs.

Inclusion and Diversity

At dentsu, we embrace diversity and inclusion, valuing the unique perspectives and contributions of every individual. We believe that diversity fuels creativity and innovation, benefiting our employees, partners, and communities.