Materials Management & Stores Supervisor

Leeds Teaching Hospitals; Leeds; On-site; GBP 80,000 - 100,000; Full time

Job summary

A prominent healthcare institution in Leeds is seeking a Materials Management & Stores Supervisor to oversee daily inventory operations and supervise a team. The role involves managing supply chain procedures, ensuring effective service delivery across wards and theatres, and maintaining high standards of stock management. Ideal candidates have strong people management skills and relevant experience in a healthcare environment. Excellent employee benefits, including pension plans and wellness support, are offered.

Benefits

Gym memberships

Blue light card discounts

Health & Wellbeing support networks

Qualifications

• Experience in managing a team in a Materials Management role.
• Understanding of supply chain procedures and audit trails.
• Ability to work under pressure while meeting deadlines.

Responsibilities

• Manage daily inventory operations including receipt and distribution.
• Supervise a team of Materials Management Assistants.
• Liaise with clinical staff for effective supply chain operations.

Skills

People management

Inventory management systems

Conflict resolution

Customer service

Team supervision

Stress risk assessments

Education

Basic computer skills

CIPS Foundation Stage

Tools

Microsoft Excel

Hand-held data capture devices

Job description

Materials Management & Stores Supervisor (XN04)

Doyou have excellent personal people management skills? Have you got experiencein inventory management systems? Do you excel under pressure? Do you strivefor innovation? Is public sector healthcare where your passion lies? Greatsalary with regular review points. Excellent pension. Staff benefitsincluding gym memberships, blue light card discounts and Viv-up discountsacross many sectors. Fantastic Health & Wellbeing support networks,including financial, mental & physical health, access to physiotherapyetc. Supplies is part of the Procurement department, where a wealth oftraining and progression possibilities are possible. Training is alwayssupported and encouraged by managers. This role is responsible for supportingthe daily management of Inventory stock within LGI Theatres, including thesupervision of the receipt and distribution process, replenishment of stocksat their point of use and reviewing the movement of goods and handling supplychain issues for a busy Theatre department in line with the Procurement andSupply Chain Strategy. To assist the lead on required inventory systems usingspecialist storage projects ensuring that all catalogue and non-cataloguestock is managed in line with the departments requirements. To line-manage ateam of 8 Materials management Assistants. Reporting into the SpecialistInventory Supply Chain Manager. Mon-Fri between 07.00am-3.30pm, 37.5 hrs/wkOn site at LGI.

Main duties of the job

ToLine Manage all materials management staff across wards and within theatresat the Leeds General Infirmary. You will assist on managing both Supply X andOracle requisitioning on behalf of the Theatres and Anaesthetics ClinicalService Unit. You will supervise a team of 8 Materials Management Assistants,reporting into an Inventory Supply Chain Manager. You would support on appraisal, 1:1s andreviews, absence management and Health& Safety requirements for your areas. You would support on attendance managementand strive to look after the health & wellbeing of your team, this mayinclude carrying out individual & team stress risk assessments andoccupational health reports where required, or signposting to an appropriatesupport network.

About us

MaterialsManagement is the service providing medical equipment and supplies direct towards and theatres and therefore everything we do has the patient at thecentre. There is a strong team requirement, and you will not only workalongside your Materials Management colleagues, but also clinical colleaguesin the Theatres setting, building a rapport with Ward Managers. This mayoften require diplomacy and conflict & resolution skills. Supplies formspart of the Procurement department (a group made up of over 150 individuals).We all ultimately report into the Director of Commercial & Procurement.Procurement sits under 'Finance' in the greater Trust, which includes afurther 300+ colleagues. Our department strives to put each and everycolleague's healthy & wellbeing at the forefront. Seasonal and other workpressures may ebb and flow, so it' important to support and look-out for eachother. We pride ourselves on our diverse workforce.

LeedsTeaching Hospitals is committed to our process of redeploying 'at risk'members of our existing workforce to new roles. As such, all our job advertsare subject to this policy and we reserve the right to close, delay or removeadverts while this process is completed. If you do experience a delay in theshortlisting stage of the recruitment cycle, please bear with us while thisprocess is completed, and contact the named contact if you have anyquestions.

Job responsibilities

Underthe direction of the Assistant Supply Chain Manager, to be responsible forthe supervision of staff who provide the Supplies Materials Managementservice throughout Leeds Teaching Hospitals.

Ensurethat the Trusts procurement is undertaken in accordance with theorganisations Best Practice and Financial Standing Instructions.

Providesa Materials Management/Storekeeper service to a designated number of Wards,Theatres and Departments.

Ensuresstock/deliveries are receipted/maintained at the appropriate level using handheld data capture devices, and the receipting and putting away of stock toagreed standards.

Providesa comprehensive interface for customers who receive a Materials Managementservice.

Tosupervise and manage the administrative support required for each of theSupplies IT Systems.

Theposition forms part of a team up to seven Whole Time Equivalents (WTE),providing a Materials Management and Stores service for a range of medicaland non-medical goods. Whilst there is no direct budget management the postholder will be expected to understand the Trusts budgeting process and theallocation of cost mechanism.

Thedepartment is targeted with cash releasing targets in excess of £2m per annumand the post holder will be expected to significantly contribute in meetingthis target.

Itis expected that a significant reduction in the levels of inventory that theTrust currently holds can be achieved through a collaborative approachbetween purchasing and materials management.The post holder will work closely with the Supply Chain Manager toachieve this goal.

Toparticipate in meetings with clinical staff, for regular reviews and tosupply urgent medical products/data, when required.

Identifythe needs of the organisation and working within the guidelines of theTrusts Standing Financial Instructions.

Tosupervise the staff who provide a Supplies receipting/distribution andMaterials Management services to Wards, Theatres and Departments. Worksindependently for most of the time, referring to the Assistant Supply ChainManager/Specialist Inventory Supply Chain Manager only when necessary. Ensuregoods are marshalled within Stores/wards & theatres for an effectivereceipting/distribution and Materials Management Service.

Introducesnew policies as directed by the Assistant Supply Chain Manager/SpecialistInventory Supply Chain Manager into work areas, feeds back on areas ofdifficulty, and suggests improvements to support best practice.

Planand organise the Materials Management Assistants/Storekeepers work schedules,adjusting work plans as necessary.

Managethe day to day functions associated with the Trusts computerised inventorycontrol systems and assist in the development of new technology.

Liaiseswith suppliers to encourage them to meet organisational purchasing needs andpersuades customers to adopt the most efficient, cost effective and value formoney supply route.

Tosupport the Assistant Supply Chain Manager/Specialist inventory Supply ChainManager in the review of inventory and the range of stock to be carried bythe organisation.

Ensurethat the stock is purchased against the re-order level reports to agreedquality standards.

Procurementof goods from NHS Logistics, Prime Wholesalers and External Suppliers toprovide value for money and best commercial advantage.

Themoving, handling, distribution and storage of goods to the appropriateMaterials Management department as required.

Responsiblefor the security of goods during the receipting process and the putting awayof stock to agreed locations in accordance with agreed standards.

Participatesin formal audits of materially managed areas.

Resolvesstock issues, including stock deficiencies and prioritises urgent deliveries.

Person Specification

Experience

• Understanding of supply chain procedures and supplies audit trails and the variety of provisioning methodologies available
• Understanding of the Materials Management/Inventory Manaement process, its value and how the service is delivered to provide value for money.
• The ability to supervise staff and to work as both a team member and alone within clearly defined procedures
• Experience of working within a Materials Management and Stores department, ideally within a customer facing service environment
• Understanding of the receipting process and Materials Management theory, including stock control, delivery, ordering/invoicing options and Customer Care
• Ability to recognise the issues which influence the management of the total Supply Chain.

Qualifications

• Basic computer skills (hand-held computer technology, mainframe computer technology, PC packages
• CIPS Foundation Stage
• COSHH, Risk Assessment, Health & Safety, Moving and Handling.
• Demonstrates evidence of continual development and training, particularly working towards relevant NVQs and CIPS is desirable

Skills & Behaviours

• Take and carry-out instructions promptly
• Professional approach (paying particular attention to the Trusts codes of conduct and accountability)
• Working to deadlines and under pressure
• Customer-focused outlook, commitment to service delivery
• Confident in delegating tasks
• Happy to support team when short-staffed, learn all aspects of the service.

Additional Requirements

• Will meet OH requirements

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Specialist Inventory Supply Chain Manager