Materials Management Officer

UHCW NHS Trust; Coventry; On-site; GBP 22,000 - 28,000; Full time

Job summary

A prominent NHS Trust in Coventry seeks a Materials Management Officer for the Materials Management team, responsible for stocking management across wards. This physically demanding role requires moving and checking goods, conducting stock takes, and maintaining stock levels. Ideal candidates will possess strong communication skills and IT proficiency. This role offers a chance to contribute to an efficient internal supply chain service in a reputable healthcare setting.

Qualifications

• Experience working in a similar store or retail environment.
• Strong written and verbal communication skills.
• General IT skills including keyboard proficiency.
• Good standard of numeracy and literacy.
• Enthusiastic, self-motivated individual capable of meeting operational demands.

Responsibilities

• Implement and manage the materials management function at ward/department level.
• Undertake weekly ward stock takes and capture requirements using electronic equipment.
• Support the expansion of the Materials Management function.
• Ensure stock items delivered are correct and maintain agreed stock levels.
• Develop knowledge of products and produce stock usage reports.
• Plan meetings with Ward/Dept Managers to agree stock levels.
• Liaise with suppliers regarding delivery arrangements.
• Provide training in the use of the data capture system.
• Produce reports and analyze data relating to stock levels.
• Assess problem situations and determine resolution.
• Act responsibly when aiding patients and visitors.

Skills

Experience in a similar store or retail environment

Strong written and verbal communication skills

General IT skills including keyboard proficiency

Good standard of numeracy and literacy

Enthusiastic and self-motivated

Job description

The Procurement & Supplies Dept. is looking to appoint a Materials Management Officer to join their Materials management team based at University Hospitals Coventry with occasional cover at Hospital of St Cross.

About the Role

The successful applicant will be part of a Materials Management team monitoring the stock in the storerooms on wards and departments within the Trust as part of the internal supply chain service.

This physically demanding role involves moving, handling, and checking goods for much of the working day. The officer will support all wards—clinical and non‑clinical—as well as Receipts and Distribution, and will be key in handling roll cages across the organisation.

Responsibilities

• Implement and manage the materials management function at ward/department level, acting as a primary point of contact and attending ward/department meetings when required.
• Undertake weekly ward stock takes, capture requirements using electronic automatic data capture equipment and input data on to the computerised ordering system.
• Support the expansion of the Materials Management function across the remaining wards and departments within the Trust in accordance with the proposed ‘roll‑out’ plan.
• Ensure stock items delivered are correct and that agreed stock levels are maintained.
• Produce detailed spreadsheets for each materials management location and carry out periodic stock reviews.
• Develop a sound knowledge of products used on wards and departments; produce stock usage reports to highlight purchasing trends and achieve standardisation of products across the Trust.
• Plan regular meetings with Ward/Dept Managers to agree accurate stock levels and stock rationalisation, and persuade Ward/Dept Managers to use the most cost‑effective products.
• Liaise with suppliers regarding delivery arrangements and returns, including shortages, discrepancies, damaged goods, and plan delivery and return schedules.
• Provide training and supervision to new staff in use of the data capture system and online ordering systems and assist in their induction and development.
• Produce reports and analyse data relating to stock levels, purchasing activity and highlight purchasing trends to achieve standardisation of products across the Trust.
• Assess problem situations and determine the most appropriate course of action for resolving issues on non‑deliveries, lost or damaged goods and/or arranging returns.
• Act responsibly and respectfully when aiding patients and visitors.
• Implement departmental and Trust policies, procedures, and make comments and suggestions that assist in the continual development and improvement of the Materials Management service.

Requirements

• Experience working in a similar store or retail environment.
• Strong written and verbal communication skills.
• General IT skills including keyboard proficiency.
• Good standard of numeracy and literacy.
• Enthusiastic, self‑motivated individual capable of meeting physical and operational demands of the Trust.
• Previous applicants need not apply and will be removed before shortlisting.
• Position is not eligible for visa sponsorship.

Benefits

University Hospitals Coventry and Warwickshire NHS Trust is rated as good by the Care Quality Commission and is one of the largest teaching Trusts in the UK. The Trust is committed to building an organisation that makes full use of talents, skills and experience from a diverse society, promoting fairness, respect, equality, dignity and autonomy as core values.

For further details of the job role please see attached job description.

Closing Date: This advert closes on Thursday 29 Jan 2026.