Materials Management Assistant

Hampshire and Isle of Wight Healthcare NHS Foundation Trust; Southampton; On-site; GBP 24,000 - 27,000; Full time

Job summary

A regional healthcare provider located in Southampton is seeking a Materials Management Assistant. The role involves ensuring wards are stocked and manages supplier inquiries with a focus on customer service. The successful candidate will need GCSEs in Maths and English, proficiency in Excel, and experience in procurement or supply chain. Offering a salary of £24,937 to £26,598 per year based on full-time hours, this position presents a great opportunity for growth in the healthcare industry.

Qualifications

• Experience placing or processing orders using a system.
• Good organizational skills and keen to learn more.
• Previous experience in procurement, supply chain, finance, or the NHS.

Responsibilities

• Manipulate and analyze datasets in Excel for the Matman Project.
• Reorder stock using the Matman (Resus) system.
• Liaise with end users and customers about delivery problems.

Skills

Customer service

Communication skills

Attention to detail

Teamwork

Excel proficiency

Education

GCSE Maths and English at grade C or above

IT skills with standard keyboard skills

Intermediate Excel proficiency

Tools

Matman system

GHX system

Job description

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Materials Management Assistant

Closing date: 28 December 2025

An exciting opportunity has arisen for an enthusiastic, motivated, and professional individual to join our busy, friendly department.

You will be working in the materials management team ensuring that our wards have the goods they need to provide care to patients.

You will be the focal point for supplier and customer enquiries, therefore you need to demonstrate excellent customer service and communication skills, and be comfortable with a high level of telephone work within an open plan environment.

We are looking for a team player with a customer‑focused approach.

You will have experience placing or processing orders using a system, or experience of stock control. You should have good communication skills, be well‑organised, have good attention to detail, be comfortable using Excel and keen to learn more.

Previous experience of working within procurement, supply chain, finance or the NHS is essential.

Main duties of the job

• Manipulating and analysing datasets in Excel including data filter, VLOOKUP, IF functions, etc., and producing user‑friendly outputs to support the Matman Project.
• Reorder stock and non‑stock items using the Matman (Resus) system to agreed bin quantities, replenishing goods to the CIC (Central Inventory Catalogue) flexibly based on usage and clinical/medical needs, using either PDA or templates.
• Order PPE for the wards/departments.
• Assist in the maintenance of electronic catalogues in GHX, liaising with Category Managers and Procurement Team as appropriate.
• Assist with the maintenance of NHS Supply Chain catalogue, ensuring products are available for replenishment.
• Ensure that the EDC configuration for each department is checked regularly and changes made for obsolete stock.
• Assist the Materials Management Team in site visits, topping up and putting away of goods at ward, theatre and departmental level using bar‑code systems.
• Liaise with end users, customers, colleagues and other staff about delivery problems, receipting or supply enquiries.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high‑quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.

With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.

Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.

Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training and collaborative working.

Job responsibilities

Further information about the Trust and this role can be found in the Job Description and Person Specification document attached. We are committed to an accessible and inclusive recruitment process, and flexible working options can be discussed during the interview process.

Person Specification

We will consider candidates who meet the following qualifications and skills.

Qualifications

• GCSE Maths and English at grade C or above.
• IT skills with standard keyboard skills for processing information.
• Intermediate level Excel proficiency.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a Disclosure and Barring Service check will be required.

Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

£24,937 to £26,598 a year – based on full‑time hours.