Maintenance Project Coordinator

Future Prospects Group Ltd; Southwell CP; On-site; GBP 25,000 - 28,000; Full time

Job summary

An award-winning Nottinghamshire based company is seeking a Maintenance Project Coordinator to join their operations team. The ideal candidate will coordinate Engineers' visits and manage project logistics, ensuring smooth operation and excellent communication with clients. This role offers a competitive salary and benefits including free parking, a pension scheme, and generous holiday allowance.

Benefits

Free parking on site

Company pension scheme

20 days holidays plus 8 bank holidays

Qualifications

• Proven experience in a similar administrative role.
• Capable of working under pressure and managing multiple tasks.
• Self-motivated and personable with excellent listening skills.

Responsibilities

• Coordinate service and maintenance visits for Engineers.
• Liaise with clients and suppliers for parts delivery.
• Manage hotel and travel arrangements for Engineers.

Skills

Excellent communication skills

Experience using Microsoft Office

Experience using Google Maps

Experience using a CRM System

Ability to problem solve

Organised and methodical

Job description

Maintenance Project Coordinator

Full Time, Permanent, Outskirts of Newark/Mansfield

£25,000 - £27,500 per annum DOE

Our award winning Nottinghamshire based client is looking for a Maintenance Project Coordinator as the newest member of their growing operations team. This is an exciting role where the successful candidate will work closely alongside the other Schedulers and Engineers, as well as being a pivotal support for all other teams within the business.

THE ROLE

As Maintenance Project Coordinator your role is instrumental to the smooth running of the operations team. You will ensure effective scheduling of all service and maintenance visits. Your key duties will include:

• Liaise with the maintenance sales team to ensure a smooth handover of maintenance projects
• Actively plan, arrange and coordinate all Engineer visits to site
• Add information to Engineers calendars, ensuring they have all the information required to carry out the work
• Ensure any site paperwork is completed prior to the visit where requested
• Make hotel and travel arrangements for all Engineers, keeping a record of hotel costs for budgets
• Liaise with clients and suppliers to arrange the delivery of parts to site
• Act as the ultimate point of contact for clients should any issues arise
• Provide technical assistance for clients (training provided)
• Liaise with the accounts team to issue invoices upon completion of work orders, keep on top of any outstanding visits and raise pro forma invoices
• Liaise with the workshop staff with regards to stock and allocate stock needed for site visits or dispatch

THE CANDIDATE

The ideal Maintenance Project Coordinator will have excellent communication skills, both written and verbal. As well as being able to demonstrate the following:

• Experience using Microsoft Office program, including Word, Excel and Outlook
• Experience using Google maps (or similar) to search locations and create routes with multiple stop points
• Have experience using a CRM System
• Ability to think on your feet and be self‑motivated
• Ability to work under pressure and problem solve
• Organised and methodical, with attention to detail
• Be personable, friendly and have excellent listening skills

THE BENEFITS

• Free parking on site
• Office hours 8.30am - 5pm, Monday - Friday
• Company pension scheme
• 20 days holidays per year plus 8 bank holidays - Additional holiday can be accrued after 2 full years service up to a maximum of 5 additional days
• Regular training provided
• Full Christmas shutdown period