Level 3 Business Administrator Apprenticeship

LMP Group; South Ockendon; On-site; GBP 60,000 - 80,000; Part time

Job summary

A specialist educational institution in South Ockendon is offering a Level 3 Business Administrator Apprenticeship. The role involves providing essential administrative support to the HR Manager and contributing to a busy school environment. Candidates should possess GCSEs in Maths and English, and have good knowledge of Microsoft Office. An excellent opportunity to gain hands-on experience and potentially secure full-time employment upon completion of the apprenticeship.

Qualifications

• Ability to handle confidential information professionally.
• Reliable, punctual, and eager to take initiative.
• Strong attention to detail and organisational skills.

Responsibilities

• Provide day-to-day administrative support to the HR Manager and team.
• Maintain confidentiality regarding staff and pupils.
• Organise and prepare training courses, maintaining accurate records.

Skills

Microsoft Office applications

Excellent written and verbal communication

Attention to detail

Education

GCSEs in Maths and English

Tools

Microsoft Teams

PowerPoint

Job description

Level 3 Business Administrator Apprenticeship Beacon Hill Academy

Beacon Hill Academy is a specialist school based in South Ockendon Essex catering to students aged 3‑19 years with a range of physical, neurological and learning difficulties. We are dedicated to providing a supportive and inclusive learning environment that helps each pupil achieve their full potential.

This apprenticeship offers an excellent opportunity for an enthusiastic and motivated individual to gain hands‑on experience in an educational setting. You’ll work closely with the HR Manager and wider school team developing your administrative communication and organisational skills while contributing to the smooth operation of the Academy.

Apprenticeship Summary

• Salary : £7.55 per hour
• Working Week : Monday – Thursday 9:00am to 4:00pm (30‑minute break); Friday 9:00am to 1:00pm
• Hours : 30 hours per week
• Training : Online apprenticeship training supported by skilled tutors
• Qualification : Level 3 Business Administrator Apprenticeship Standard
• Location : Beacon Hill Academy, Erriff Drive, South Ockendon, Essex RM15 5AY
• Start Date : Tuesday, 6 January 2026

The Role

We are seeking a Business Administrator Apprentice to provide essential administrative support to the HR Manager and other departments. You’ll be involved in a variety of administrative and organisational tasks learning how to prioritise workload, handle sensitive information and deliver professional communication within a busy school environment.

Main Duties

• Provide day‑to‑day administrative support to the HR Manager and wider team.
• Maintain a high level of confidentiality regarding issues concerning staff and pupils.
• Maintain, update and file HR records both electronically and in hard copy.
• Assist with all aspects of recruitment following school policies and safeguarding guidelines.
• Organise books and prepare for training courses; maintain accurate records.
• Input and retrieve data from the Academy’s Management Information Systems (MIS) and HR portals.
• Manage filing systems and ensure they remain clear, efficient and up to date.
• Type correspondence including emails, memos, letters, reports and meeting minutes.
• Make and receive telephone calls; copy, laminate and scan documents.
• Arrange meetings, manage paperwork and maintain electronic diaries.
• Learn to take minutes during meetings and transcribe them accurately.
• Support the HR Manager and SLT with preparation of documents, publications and projects.
• Assist with the organisation and administration of special events across the Academy.
• Cover for absent colleagues in the general office and Post‑16 area when necessary.
• Liaise with external agencies as required.
• Prepare meeting rooms (e.g. refreshments) and maintain staffroom and foyer materials.

The Candidate

• GCSEs (or equivalent) in Maths and English.
• Good knowledge of Microsoft Office applications (Word, Excel, Outlook).
• Some experience or familiarity with Microsoft Teams and PowerPoint (desirable).
• Excellent written and verbal communication skills.
• Strong attention to detail and organisational skills.
• Ability to handle confidential information professionally.
• A positive proactive attitude and willingness to learn.
• Ability to work independently and as part of a team.
• Reliable, punctual and eager to take initiative.
• Friendly, approachable and professional in all interactions.
• Able to multitask and prioritise effectively under supervision.
• Committed to providing high‑quality administrative support.

Training and Development

As an apprentice you will receive support through both on‑the‑job learning and formal training as part of your apprenticeship programme. This will typically include:

• Study towards a relevant qualification – Level 3 Business Administrator Diploma.
• On‑the‑job training and mentoring from experienced professionals.
• Regular review meetings to track progress and development.

What training will the apprentice take and what qualification will the apprentice get at the end? The successful candidate will obtain a Level 3 Business Administrator Apprenticeship Standard qualification.

What is the expected career progression after this apprenticeship? Potential full‑time employment for the right candidate upon successful completion of the apprenticeship.

Pre‑employment checks. Please be aware that upon a successful offer of employment the company completes digitalised right‑to‑work checks and DBS applications via an external provider – Matrix Screening. The company also completes an internal online social media search in line with Keeping Children Safe in Education guidance.

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Key Skills

• Business Intelligence, SAP BusinessObjects, Fiscal Management, Crystal Reports, QuickBooks, Accounting, Business Management, SDKs, System Testing, Administrative Experience, Epic, Oracle.

Employment Type: Trainee

Experience: Years

Vacancy: 1