Legal Team Assistant

Ideal Personnel & Recruitment Solutions Limited; England; On-site; GBP 22,000 - 28,000; Full time

Job summary

A recruitment solutions provider in the United Kingdom is seeking a talented Team Assistant to support their Employment team. The role includes managing administrative tasks, extensive diary management, and office management duties. Candidates should have experience in an employment department and possess advanced IT skills, attention to detail, and strong communication abilities. The position offers full or part-time hours and is office-based, fixed term until April 2026.

Qualifications

• Experience as a Legal or Team Assistant is preferred.
• A good understanding of the Solicitors Accounts Rules is essential.

Responsibilities

• Manage administrative tasks from file opening to closing.
• Handle extensive diary and inbox management for lawyers.
• Assist with office management duties, including stationery ordering.

Skills

Experience working within an employment department

Advanced IT skills including Microsoft Office

Excellent attention to detail

Organisational skills

Communication skills

Time management skills

Self-motivated

Calm under pressure

Job description

Our well-respected and established client is seeking a talented, friendly and enthusiastic Team Assistant to provide support within their Employment team. If you have previous experience working as a Legal or Team Assistant and are looking to strengthen your knowledge and experience further, this role could be exactly what you re looking for!

Full or part-time hours will be considered, office based and fixed term till April 2026.

Responsibilities

• Dealing with the administrative aspects of the matter from file opening to file closing to include all compliance, file organisation and record keeping, billing, key dates, write offs, credit control matters, payment requests, archiving.
• Typing dictation.
• Scanning and allocating post to matter file in SOS. Notifying lawyers of all incoming communications.
• Management of outgoing paper-based post.
• Management of electronic documents sent from and to external parties, ensuring documents are downloaded, organised in accordance with Department protocols and saved correctly within SOS.
• Management of document release requests.
• Keeping lawyers up to date on the progress of a task(s), communicating always to manage expectations and meet all deadlines.
• Extensive diary and inbox management for lawyers.
• Assist with office management duties when needed which will include stationery ordering, printing, copying and reception cover during absences.
• Taking reception overflow calls.

Requirements

• Experience working within an employment department
• A good understanding of the Solicitors Accounts Rules
• Advanced IT skills including Microsoft Office
• Excellent attention to detail, organisational and communication skills
• Great time management skills
• Self-motivated, outgoing and proactive
• Calm under pressure

Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.