Legal Secretary

THE CHARALLE GROUP; Southampton; On-site; GBP 28,000 - 34,000; Full time

Job summary

A leading law firm in Southampton is seeking an experienced Legal Secretary to join their commercial property team. The role includes administering files, managing diaries, and handling legal documents. Ideal candidates will have legal secretarial experience, a typing speed of at least 60 words per minute, and intermediate proficiency in Microsoft Office. This position offers a competitive salary between £28,000 and £34,000, along with a variety of responsibilities within a supportive team environment.

Qualifications

• Good legal secretarial experience, ideally with property experience.
• Ability to accurately type at least 60 words per minute.
• Intermediate knowledge of Microsoft Office tools.
• Familiarity with legal terminology and processes.
• Excellent communication and interpersonal skills.

Responsibilities

• Administer files including opening and closing.
• Record information in the practice management system.
• Handle pre and post completion documentation.
• Manage daily diary and appointments.
• Prepare correspondence and documents for despatch.

Skills

Legal secretarial experience

Accurate typing speed of at least 60 words per minute

Intermediate knowledge of Microsoft Word

Excellent communication skills

Attention to detail

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Case management systems

Job description

Legal Secretary

• Type : general
• Firm : Law Firm
• Salary : £28-34,000
• Location : Southampton

Our Client a Top 100 Law firm are seeking an experienced Legal Secretary to join our commercial Property team. Their property team delivers services for commercial property transactions and as such, the role offers fantastic variety.

Core Duties will include the following :

Administer files to include opening, closing, archiving and retrieval to ensure that teams are able to respond to legal queries efficiently

Accurately record information in the practice management system provided by members of the team Print and prepare pre completion bundles for client completion.

Handling pre and post completion documentation, paperwork and registrations Drafting of letters, documents, and forms Printing of contracts and letters pertaining to the sale or purchase of a property

Digitising signed contracts and other documents Daily diary management for members of the team.

Inputting important key dates and diarising important actions Arranging appointments, meetings, room bookings for clients and colleagues

Being a point of contact and able to answer queries on behalf of Clients To prepare correspondence, documents and enclosures for despatch using digital dictation and the practice management system as applicable, at all times adhering to the laid down policies and procedures

To assist clients with updates / progress on their cases Produce and email client invoices Assist Fee Earners in the billing and credit control process by liaising with the Fee Earner and accounts and to produce standard financial / time reports and invoices through the system.

Ideal Candidates must have the following :

Good legal secretarial experience, we will look at candidates without property experience.

Accurate typing speed of at least 60 words per minute. Intermediate knowledge of Microsoft Word (including track changes), Outlook, Excel, PowerPoint, research tools and other systems such as case management.

Knowledge of legal terminology, documentation, legal processes, etc. Excellent communication skills and someone who enjoys interacting with people face to face.

Excellent attention to detail.