Legal Secretary

2i Recruit Ltd; Guildford; On-site; GBP 25,000 - 35,000; Full time

Job summary

A recruitment agency is seeking a highly organized Legal Secretary for a finance team in Guildford. This role involves managing billing cycles, supporting lawyers, and providing vital administrative functions. Candidates should have prior experience in a professional services environment and strong IT skills. The ideal applicant will be detail-oriented and capable of managing multiple tasks while demonstrating strong interpersonal skills.

Qualifications

• Previous experience as a secretary, PA or administrator in a professional services environment.
• Strong IT skills with knowledge of Microsoft applications.
• Excellent attention to detail and grammar in written English.

Responsibilities

• Manage and support the billing cycle and client matters.
• Draft and prepare client engagement letters.
• Organise and maintain digital and paper filing systems.

Skills

Organisational skills

Attention to detail

Interpersonal skills

Professional manner

Proactive approach

Time management

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

We are seeking a highly organised and detail-focused Legal Secretary to join our client s Finance team. Supporting a group of senior lawyers and legal professionals, this role provides a blend of administrative, secretarial and process-focused support. You ll play a key role in keeping the team running smoothly from document production to billing, diary management and client liaison.

If you thrive in a busy environment, enjoy variety in your day and have strong IT skills, this role could be an excellent fit.

Key Responsibilities:

• Manage and support the billing cycle, including raising and processing invoices, handling time transfers and preparing financial reports.
• Open new client matters and ensures information is accurately recorded.
• Maintain and update client and business development records.
• Provide support to lawyers during quieter periods by proactively seeking work.
• Handle incoming calls promptly and professionally.
• Act as a point of contact for clients when lawyers are unavailable.
• Draft and prepare client engagement letters and manage signature processes.
• Produce and amend documents in Word, Excel and PowerPoint with accuracy and attention to detail.
• Proofread, format and check documents to ensure they meet professional standards.
• Prepare documentation to support business travel.
• Manage email inboxes and correspondence on behalf of lawyers.
• Organise and maintain both digital and paper filing systems.
• Keep lawyers diaries up to date and coordinate meetings.
• Arrange internal and external appointments, ensuring all logistics are handled.
• Organise travel and related administration.

Experience and Skills Requirements:

• Previous experience as a secretary, PA or administrator within a professional services environment.
• Strong IT skills, with good knowledge of Microsoft Word, Outlook and Excel.
• Excellent attention to detail, grammar and written English.
• Confident numerical skills to support billing and reporting tasks.
• Highly organised, able to manage multiple tasks and deadlines.
• Strong interpersonal skills with a professional and confident manner.
• A proactive approach with the ability to anticipate needs and work independently as well as in a team.

Desirable (but not essential)

• Familiarity with legal documentation and billing processes.
• Experience with specialist software used in professional services (e.g. case management or finance systems).
• Working knowledge of PowerPoint.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.