Legal Personal Assistant

Owen Reed London; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading law firm in London is seeking an exceptional Legal Personal Assistant with strong Dispute Resolution experience. The successful candidate will provide first-class secretarial support, demonstrating advanced knowledge of MS Office and exceptional organisational skills. This position requires a proactive and solutions-focused individual who can thrive in a busy professional environment.

Qualifications

• Strong desire to develop within the role and enhance skills.
• Ability to understand and interpret team requirements.
• Advanced knowledge of MS Office with a minimum typing speed of 60 wpm.

Responsibilities

• Provide first-class legal secretarial service to a busy team.
• Manage and oversee calendars, schedule meetings, and logistics.
• Prepare, edit, and proofread documents with attention to detail.

Skills

Organisational skills

Communication skills

MS Office proficiency

Proactive approach

Client-focused mindset

Job description

Owen Reed is seeking to recruit an exceptional Legal Personal Assistant with strong Dispute Resolution experience for a leading law firm.

This is an exciting opportunity for a highly organised, proactive, and detail-oriented individual to provide first-class secretarial support within a busy professional environment.

Responsibilities

• Provide a first-class legal secretarial service to a busy team within a professional environment.
• Build and maintain effective working relationships with Senior Associates, Associates, Trainees, the Secretarial Team Leader, the wider secretarial services function, practice areas, and other support departments.
• Demonstrate advanced knowledge of MS Office with a minimum typing speed of 60 wpm.
• Proactively and accurately monitor/oversee inboxes on the team’s behalf during absence, as agreed with Associates.
• Manage and oversee calendars, schedule all meetings and related logistics, and ensure arrangements are in place (room bookings, updated calendars, etc.).
• Prepare, edit, and proofread all documents, ensuring adherence to house style with attention to detail and quality.
• Collaborate effectively with Executive Assistants, central teams, and fellow Legal Secretaries, providing cover during holidays and absences.
• Respond promptly to tasks and manage deadlines effectively to ensure expectations are met.
• Act as a professional and effective point of contact, managing telephone calls, taking accurate messages, and representing the team both internally and externally.
• Manage and coordinate billing and compliance processes on behalf of the team, including taking a lead role in bill creation, and working closely with billing and compliance teams to ensure correct procedures are followed.
• Ensure expense claims are submitted accurately and on time.
• Take initiative to identify and resolve issues proactively.
• Demonstrate confidentiality, diplomacy, and a strong understanding of the group and its clients.

Skills & Attributes Required

• Strong desire to develop within the role and enhance skills, including anticipating team needs and thinking ahead.
• Proactive approach with the ability to understand and interpret team requirements.
• Enthusiasm and resilience to manage a demanding workload.
• Excellent organisation and prioritisation skills, with the ability to meet deadlines.
• Diplomatic, with sound judgment.
• Flexible, positive, and committed attitude.
• Clear and concise communication skills.
• Highly organised, with the ability to manage workload and deliver results under pressure.
• Motivated, proactive, and solutions-focused with a strong “can-do” approach.
• Client-focused mindset, delivering excellent service.
• Strong team player with the ability to build relationships at all levels.
• Calm and efficient under pressure.
• Punctual, flexible, and responsive approach to work.
• Advanced knowledge of MS Office with a minimum typing speed of 60 wpm.