Legal PA

Simpson Judge Ltd; Manchester; On-site; GBP 60,000 - 80,000; Full time

Job summary

A respected law firm in Manchester is seeking an experienced Legal PA to provide comprehensive support to fee earners. This role requires excellent organisational skills, a proactive approach, and the ability to manage tasks in a fast-paced environment. Responsibilities include managing diaries, producing documents, and maintaining databases. The ideal candidate will have prior experience as a Legal PA or Legal Secretary, strong Microsoft skills, and excellent attention to detail. A competitive salary and benefits package are offered.

Benefits

Supportive working environment

Progression opportunities

Competitive salary

Qualifications

• Previous experience working as a Legal PA or Legal Secretary is required.
• Advanced Microsoft Word skills, including tracked changes, are essential.
• Professional appearance and communication skills are necessary.

Responsibilities

• Provide comprehensive PA and administrative support to fee earners.
• Manage diaries and task lists to meet deadlines and appointments.
• Produce accurate documents using digital dictation and case management systems.

Skills

Excellent organisational skills

Strong attention to detail

Proactive, team-focused approach

Strong communication skills

Audio typing experience

Tools

Legal case management systems

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Overview

Job Title: Legal PA
Location: Manchester
Salary: Competitive, dependent on experience
Working Hours: 9-5:30pm
3/2 Split after Probation

An excellent opportunity has arisen for an experienced Legal PA to join a well-established and highly regarded law firm based in Manchester. This role is ideal for a proactive and highly organised Legal PA who enjoys supporting fee earners in a fast-paced professional environment while delivering a high standard of client service.

The Role

You will provide comprehensive PA and administrative support to fee earners, ensuring the smooth day-to-day running of matters and maintaining excellent organisational standards.

• Managing fee earners' diaries and task lists using a computerised diary and task management system to ensure deadlines, appointments and key dates are met
• Producing accurate and timely documents using digital dictation and case management systems
• Creating new clients, matters and contacts on the case management system in line with internal procedures
• Drafting, amending and finalising documents in line with house style, including advanced formatting, tables of contents, tracked changes and comparison documents
• Maintaining the case management database, ensuring all data is accurate and compliant with data protection requirements
• Proof-reading all work before submission
• Preparing correspondence and documentation ready for signature and dispatch
• Attending team meetings and preparing minutes as required
• Handling professional communication with clients, internal stakeholders and external contacts
• Booking meetings, arranging travel and accommodation, and managing logistics as required
• Managing file administration including file opening and closing, billing support and archiving
• Filing and document management, primarily electronic
• Ensuring compliance with all internal procedures, regulatory requirements and relevant legislation
• Working collaboratively with other Legal PAs and administrative staff to ensure work is delivered in a timely manner

Candidate Requirements

• Previous experience working as a Legal PA or Legal Secretary
• Excellent organisational skills with strong attention to detail
• A proactive, team-focused approach
• Experience using legal case management systems (Partner for Windows or similar preferred)
• Advanced Microsoft Word skills, including tracked changes, outline/multilevel numbering and tables
• Audio typing experience or qualification
• Professional appearance and manner
• Strong communication skills and a client-focused approach

Desirable

• Experience or knowledge of database systems
• Working knowledge of Microsoft Excel
• Experience using PowerPoint

What's on Offer

• A supportive and professional working environment
• High-quality work within a well-structured team
• Competitive salary and benefits
• Long-term stability and progression opportunities

If you are interested in applying please contact Millie Ebbrell @ Simpson Judge Legal today.