Legal Document Production Specialist – Edinburgh

Cross Resourcing; City of Edinburgh; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading legal firm in Edinburgh is seeking a Document Production Assistant to support their legal teams. The role involves producing and amending documents while ensuring formatting accuracy and compliance with house style. Strong organisational, technical, and problem-solving skills are essential, along with advanced knowledge of Microsoft Word, Excel, and PowerPoint. The position offers a competitive salary package and comprehensive training opportunities.

Benefits

Competitive salary package

Comprehensive training and development opportunities

Qualifications

• Previous experience in a document production role.
• Experience within the legal sector is desirable.
• Strong organisational, technical, and problem-solving skills.
• Excellent attention to detail.
• Advanced Word skills (styles, cross-referencing, track changes, tables of contents).
• Proficiency in Excel and PowerPoint.

Responsibilities

• Produce accurate, well-presented documents within agreed deadlines.
• Manage calls, emails, and Teams messages, taking clear instructions.
• Liaise with Coordinators and fee earners to manage priorities.
• Report technical or printer issues promptly to IT Support.
• Support special projects and ad-hoc administrative tasks.
• Transcribe digital dictation and meeting transcripts accurately.
• Assist the PA team with document queries and training needs.
• Format and update client documents and templates in line with house style.
• Collaborate on new software rollouts and formatting projects.
• Build and maintain strong working relationships across the firm.
• Support document bundling and participate in pilot work.
• Communicate effectively regarding workload and challenges.
• Undertake other reasonable duties as required.

Skills

Organisational skills

Technical skills

Problem-solving skills

Attention to detail

Advanced Word skills

Proficiency in Excel

Proficiency in PowerPoint

Tools

Microsoft Word

PowerPoint

Foxit

Excel

Job description

A leading legal firm in Edinburgh is seeking a Document Production Assistant to support their legal teams. The role involves producing and amending documents while ensuring formatting accuracy and compliance with house style. Strong organisational, technical, and problem-solving skills are essential, along with advanced knowledge of Microsoft Word, Excel, and PowerPoint. The position offers a competitive salary package and comprehensive training opportunities.