Legal Administrator

Search; United Kingdom; On-site; GBP 27,000 - 30,000; Full time

Job summary

A well-established legal practice in Stirling is looking for a Legal Administrator to support daily operations and fee earners. Responsibilities include producing legal documentation, managing client interactions, and maintaining organized office processes. Ideal candidates will have prior legal experience, strong typing skills, and proficiency in MS Office. This full-time, office-based role offers a salary range of £27,000 - £30,000.

Qualifications

• Experience in a law firm with a focus on legal documentation.
• High proficiency in audio and copy typing (minimum 60 wpm).
• Ability to support compliance processes and maintain organized files.

Responsibilities

• Handle administrative duties in a fast-paced legal environment.
• Produce legal documents using digital dictation.
• Act as a first point of contact for clients and visitors.

Skills

Previous experience as a legal secretary or administrator

Professional communication skills

Strong audio and copy typing ability

Proficiency with email and MS Office

Ability to follow direction from senior staff

Friendly telephone manner

Tools

Case management tools

MS Office applications

Job description

Legal Administrator - Stirling

Salary: 27,000 - 30,000 (DOE)

Full-Time Office Based

A well-established legal practice in Stirling is looking to welcome an experienced Legal Administrator to its team. This position plays a crucial role in ensuring the smooth running of daily operations and providing essential support to fee earners across various departments.

About the Role

The successful candidate will handle a wide range of administrative and secretarial duties within a fast-paced legal environment. You will produce high-quality documentation, manage client interactions, and help maintain organised and efficient office processes.

Key Duties Include:

• Producing letters, forms and legal paperwork using digital dictation;
• Acting as the first point of contact for visitors and telephone enquiries, taking accurate messages and directing clients appropriately;
• Co-ordinating diaries, booking meetings and arranging appointments for legal staff;
• Managing files in both paper and electronic formats, including updating the firm's case management system;
• Setting up new matters, finalising closed files and arranging secure document archiving;
• Supporting compliance processes, including Anti-Money Laundering checks, using the firm's systems and procedures.

What We're Looking For:

• Previous experience working as a legal secretary or administrator within a law firm, with proven ability to prepare legal documents;
• Professional communication skills and confidence when liaising with clients, colleagues and partners;
• Strong audio and copy typing ability (minimum 60 wpm);
• Proficiency with email, MS Office applications and case management tools;
• Comfortable using track changes, mail merge and spreadsheets;
• Familiarity with standard office equipment such as scanners, photocopiers and multifunction devices;
• Ability to follow direction from senior members of staff while also supporting junior colleagues;
• A friendly, courteous telephone manner and the ability to deal with client queries efficiently.

This is an excellent opportunity for someone who thrives in a structured legal setting and enjoys being an integral part of a supportive team. If you have the relevant background and are looking to build on your experience within a reputable firm, we would love to hear from you.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.