Junior Office Manager

MGS; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading office management company in London is looking for a proactive Junior Office Manager to support office operations. Responsibilities include managing client interactions, coordinating with suppliers, and maintaining office resources. The ideal candidate should possess strong organizational skills and proficiency in Microsoft Office Suite. Previous office administration experience is preferred. This position offers an opportunity to enhance your administrative capabilities in a dynamic environment.

Qualifications

• 1-2 years of experience in office administration, receptionist, or similar role.
• Strong written and verbal communication skills.
• Attention to detail and accuracy in handling documents and schedules.

Responsibilities

• Welcome and assist clients; manage meeting room access.
• Receive and dispatch mail and packages.
• Coordinate communication with suppliers.

Skills

Microsoft Office Suite proficiency

Organizational skills

Multitasking abilities

Effective communication skills

Attention to detail

Job description

Overview

We are looking for a proactive and organized Junior Office Manager to support our office operations in London. The ideal candidate will ensure smooth daily workflows, assist colleagues, manage communication with clients and suppliers, and maintain office resources.

Responsibilities

• Welcome and assist clients; manage meeting room access.
• Receive and dispatch mail and packages (UPS, DHL, etc.).
• Coordinate communication with suppliers.
• Receive phone calls, take notes, and forward messages to the appropriate person.
• Arrange travel and accommodations for colleagues.
• Distribute hardware (laptops, smartphones, screens, etc.) to employees as needed.
• Prepare documents, presentations, and spreadsheets (Word, PowerPoint, Excel, etc.).

Required Skills & Qualifications

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
• Excellent organizational and multitasking abilities.
• Effective verbal and written communication skills.
• Attention to detail and ability to handle multiple responsibilities.
• Professionalism and discretion in handling confidential information.
• Previous experience in office administration is a plus.

Nice-to-Have Skills

• Basic accounting or bookkeeping knowledge.
• Experience coordinating with suppliers or HR support.
• Familiarity with hardware distribution or IT support.

Requirements

• Proven experience in office administration, receptionist, or similar role (1–2 years preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
• Excellent organizational and multitasking skills; ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Attention to detail and accuracy in handling documents and schedules.
• Professionalism and discretion when handling confidential information.
• Ability to coordinate with clients, suppliers, and colleagues efficiently.
• Basic knowledge of office operations and administrative procedures.

Optional / Nice-to-Have

• Experience in travel arrangements and hardware distribution.
• Basic bookkeeping or HR support experience.
• Familiarity with office software or IT tools for communication and document management.