Facility / Administration Officer

First People Recruitment; Greater London; On-site; GBP 40,000 - 50,000; Full time

Job summary

An international organization in Greater London is seeking a Japanese-speaking Facility/Administration Officer. This permanent position involves managing office maintenance, liaising with contractors, updating maintenance contracts, and assisting expatriate staff. Candidates must have Japanese language skills and relevant experience in facility management. This role offers a salary of up to £50,000 per annum and promotes diversity in the workplace.

Qualifications

• Japanese language skills are mandatory due to liaison with Head Office.
• Experience in Facility Management in a Japanese company.
• Experience with conference systems, office furniture, and access management systems.

Responsibilities

• Manage office maintenance and premises administration.
• Liaise with building management and contractors.
• Update and renew office maintenance contracts.
• Arrange access control and manage office keys.
• Process expatriate staff matters efficiently.
• Assist with various tasks in the General Affairs department.

Skills

Japanese language skills

Facility Management experience

Product experience in Conference systems

Job description

Title: JapanesespeakingFacility/AdministrationOfficer

Status: Permanent

Salary: upto £50,000 per annum

Workhour: Mon–Fri,9:00–17:00

Location: City

AninternationalorganisationislookingforaJapanesespeakingFacility/AdministrationOfficer.

JapanesespeakingFacility/AdministrationOfficer-Responsibilities:

• TomanageallaspectsofofficemaintenanceandpremisesadministrationmakingsureallHealthandSafetyissuesarecoveredandsorted.
• Liaisingwiththecompany’sappointedbuildingmanagementcompany,coordinatingrelevantcontractor/engineer,andattendingtenants’meetings.
• Toupdateandrenewtheofficemaintenancecontractanddealingwithanyissuesarisingfromtheleaseandlandlordissuessuchasrent,tenancyagreement,etc.
• Toarrangeappropriatephysicalaccesscontrolincludingissuing/deletingtheaccesscontrolcards/badgesandmonitor/updatetheaccesscontrolsystem.
• Toorderstationery,andanyothersuppliesrequiredforthecompanyandstaffandensurethatstocksdonotrunlowandthattheitemsarestoredaway.
• Toarrangeexternalstorage.
• Tomanagethekeysoftheofficeincludingimportantones.
• Toensureexpatriatestaffmattersareefficientlyprocessede.g.immigrationprocedures,induction,thesecuringofaccommodation,rentarrangements,medical,andotherissues.
• ToassisttheexpatriatestaffintheGeneralAffairsdepartmentwithvarioustaskswhichmayincludereportstoHeadOffice,photocopying,binding,filingetc.

JapanesespeakingFacility/AdministrationOfficer-Requirements:

• JapaneselanguageskillsaremandatoryduetoliaisonwithHeadOffice.
• FacilityManagementjobexperienceinJapanesecompany
• ProductexperienceinConferencesystem,lighting,officefurniture,accessmanagementsystem,electricityarrangement,airconditioning,etc.

People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.

People First (Recruitment) Limited acts as an employment agency for permanent and fixed term contract recruitment and as an employment business for the supply of temporary workers. Please note that by applying for this job you accept our Terms of Use and Privacy Policy which can be found on our website.

We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.

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