Imports Customs Coordinator

83Zero Ltd; England; On-site; GBP 48,000; Full time

Job summary

A global engineering and manufacturing firm in Birchwood seeks an Imports Coordinator. This role focuses on ensuring compliance with UK customs processes and involves using a Duty Management System. The ideal candidate will have ERP experience, strong organizational abilities, and excellent communication skills to manage relationships with import agents and stakeholders. This full-time position offers an hourly rate of £23.09 and requires meticulous adherence to regulations to facilitate efficient product importation.

Qualifications

• Experience working with ERP systems, preferably SAP.
• Ability to manage tight deadlines and ensure accuracy.
• Excellent communication skills for liaising with suppliers.

Responsibilities

• Operate the Duty Management System in line with HMRC requirements.
• Ensure all import entries are filed accurately by due dates.
• Liaise with HMRC for regulatory compliance.

Skills

ERP systems experience

Proficiency in Microsoft Office

Supply Chain or Logistics experience

Understanding of UK import formalities

Strong organisational skills

Attention to detail

Excellent communication skills

Problem-solving abilities

Customer-focused approach

Tools

Duty Management System (Ricardo)

Analytics tools (Tableau)

Job description

Imports Coordinator

We are seeking an Imports Coordinator to join the Imports & Duty Team, supporting the efficient and compliant importation of goods into the UK for the Birchwood operation. This is a key role ensuring customs processes are completed accurately and on time, avoiding delays, additional costs, or disruption to production schedules.

Location: Birchwood
Hourly Rate: £23.09
Contract: 6 months - Full-time, 37 hours per week
Client: Global Leading Engineering and Manufacturing Company

About the Role

You will work closely with import agents, HMRC, suppliers, and internal stakeholders, using an integrated Duty Management System to manage import duties and VAT. The role requires strong attention to detail, excellent organisation, and the ability to respond promptly to time-critical requests.

Key Responsibilities

• Operate the Duty Management System (Ricardo) in line with HMRC requirements
• Raise and issue Import Instructions to customs agents, ensuring full compliance
• Ensure all import entries are raised, completed, and filed accurately by due dates
• Support Simplified Customs Declaration Procedures (SCDP)
• Authorise and verify customs clearance agencies' use of deferment accounts and apportion costs internally
• Prepare and submit monthly duty and tax returns to HMRC
• Maintain accurate import records and master logs for audit and compliance purposes
• Liaise with HMRC to ensure regulatory compliance and duty/tax avoidance where applicable
• Communicate with suppliers, shipping lines, hauliers, and internal customers regarding goods movements
• Process insurance claims under maritime insurance policies where required
• Provide basic guidance on UK customs requirements to internal and external stakeholders
• Proactively contribute to continuous improvement (LEAN) initiatives to enhance efficiency and duty recovery

Skills & Experience - Essential

• Experience working with ERP systems (eg SAP)
• Proficiency in Microsoft Office
• Previous experience within Supply Chain or Logistics
• Good understanding of UK import formalities
• Strong organisational skills with the ability to meet tight deadlines
• High attention to detail and accuracy
• Excellent communication skills, with experience liaising with overseas suppliers and external agencies
• Proven problem-solving and analytical abilities
• A positive, customer-focused approach (internal and external)

Desirable Skills & Experience

• Experience using analytics tools (eg Tableau)
• Understanding of LEAN principles
• Previous experience using a Duty Management System