Human Resources Administrator

Omni Facilities Management; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

A facility management company in the UK is hiring a Human Resources Administrator to support various HR functions, including maintaining employee records, administering employee benefits, and helping with Learning and Development. The ideal candidate should have previous HR experience, knowledge of UK employment law, and proficiency in Microsoft Office. This role offers competitive salary and holiday benefits among other opportunities for career development.

Benefits

Competitive salary

20 days holiday per annum

Pension scheme

Career development opportunities

Qualifications

• Previous administration experience essential, ideally from a busy HR department.
• A basic understanding of UK employment law is required.
• Experience in dealing with employee queries is preferred.

Responsibilities

• Assist with HR administration tasks and maintain employee files.
• Support Learning and Development initiatives.
• Administer employee benefits and manage HR communications.

Skills

Microsoft Office proficiency

Excellent communication skills

Organizational skills

Ability to work under pressure

Education

HR related qualification

Job description

Overview

Immediate Start following a successful interview. We’re hiring a Human Resources Administrator to join our amazing team here at Omni Facilities Management.

MAIN DUTIES

Compliance

• Carry out daily checks and follow up on employees on the “Wages Report”.
• Allocate employee numbers to all new starters, following the required process.
• Ensuring adequate right to work checks are carried out on all prospective employees.
• Maintain all employees’ files up to date and in an organised manner.
• Remove leavers from current employees filing at the end of every month ensuring leavers from within 6 months are retained on site and those who left beyond 6 months previous are sent to archives.
• Ensure all documentation sent to archives is correctly recorded.
• Maintain the security of all paperwork relating to employees in accordance with the Data Protection Act 1996 through ensuring all filing cabinets containing such paperwork are securely locked and access only given to authorised persons.
• Prepare for any audits requested by Clients or other associated third parties, ensuring all employees files and documents are up to date on the system and in paper files.
• In conjunction with Area/Regional Managers, keep names on the Wages report to a minimum.
• Carry out monthly checks on employees right to work documentation, carrying out any follow up as required.
• Utilise the UKBA employers checking service where required.

Learning and Development

• Supporting with Learning and Development (including assisting with the delivery of training courses, monitoring of Mentor online courses).
• Organise induction plans for new senior employees in the business.

Employee Benefits

• Administer employee benefits (including long service, employee of the month /quarter, employee benefits) following all required processes.

TUPE

• Support with TUPE processes (incoming and outgoing) in regards to supplying employee data (Eli information) to new employer and obtaining required TUPE information.
• Holding TUPE meetings for transferring employees.

Employee Relations

• Assist with responding to employee enquires pertaining to their employment.
• Provide guidance and support to Management on employee related concerns.
• Utilising the services of Mentor employment law advice services when required.

Policies & Procedures

• Support with the development of HR related Polices or procedures.
• Ensure colleagues are aware of relevant policies / procedures to be followed.

General Administration / Other Duties

• Managing the HR email inbox in conjunction with the other HR colleagues.
• Complete all incoming reference requests for former or current employees within 48 hours of receipt.
• Provide any requests for bank letters for employees within 24 hours of receipt.
• Conduct exit interviews and maintain an up to date record of feedback and action points on these.
• Maintain, update and distribute organisation structure chart.
• Answer telephones.

Previous Required Experience

• Previous administration experience essential, ideally from a busy HR department.
• Highly desirable (but not essential) to have a HR related qualification.
• A basic understanding of UK employment law.
• Experience of dealing with a variety of employee queries.

Essential Skills and Competencies

• A genuine desire to develop a career in HR.
• Proficient in the use of Microsoft office packages including Word, Excel, Power point and Outlook.
• Positive approach with a confident attitude.
• Ability to relate to a diverse range of personnel in an effective manner.
• Excellent written and verbal communication skills.
• Ability work in an organised manner at all times.
• Ability to work effectively under pressure.

We offer

• Competitive salary
• 20 days holiday per annum + * days bank holiday and on extra days holiday per year worked (up to 5 years service)
• Pension scheme
• Career development opportunities under our Business Skills Academy
• Opportunity to work with a great team!