HR Regulatory Operations Administrator

Fidelity International; Bristol; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global financial services provider in the UK is seeking an HR Regulatory Operations Administrator for an 11-month fixed-term contract. This role involves conducting administrative tasks, preparing reports, and maintaining sensitive employee data. The ideal candidate should possess strong attention to detail, be proficient in Microsoft Office 365, and have a solid understanding of Artificial Intelligence applications. Enjoy flexible working conditions and a comprehensive benefits package.

Benefits

Comprehensive benefits package

Flexible working conditions

Qualifications

• Ability to use Artificial Intelligence responsibly.
• Strong attention to detail and proactive approach to work.
• Clear verbal and written communication skills.

Responsibilities

• Conduct administrative tasks for HR Regulatory Operations.
• Prepare reports for senior management.
• Schedule training sessions and maintain sensitive records.
• Assist in monitoring employee data.

Skills

Artificial Intelligence knowledge

Attention to detail

Communication skills

Team collaboration

Time management

Microsoft Office 365 proficiency

Job description

About the Opportunity

Job Type: Fixed Term Contractor

Contract duration: 11 months. Application Deadline: 26 September 2025

Title HR Regulatory Operations Administrator

Department HR Regulatory Operations

Location Kingswood, Surrey

Reports To Associate Director, HR Regulatory Operations

Level 2

We’re proud to have been helping our clients build better financial futures for over 50 years. How have we achieved this? By working together - and supporting each other - all over the world. So, join our team and feel like you’re part of something bigger.

Our clients come from all walks of life and so do we. We are proud of our inclusive culture and encourage applications from the widest mix of talent, whatever your age, gender, ethnicity, sexual orientation, gender identity, social background and more.

As a flexible employer, we trust our people to perform their role in the way that works best for them, our clients and our business. We are a disability-friendly company and would welcome a conversation with you if you feel you might benefit from any reasonable adjustments to perform to the best of your ability during the recruitment process and beyond.

About your team

The Human Resources department supports the business to ensure the effective management and development of the talent in our organisation. It involves having oversight of all aspects of human capital management, which includes a number of centres of expertise working together collaboratively - talent acquisition, talent management and development, compensation and benefits, employee relations and organisation development. HR is responsible for ensuring the governance of people issues and policies are framed in accordance with legal and regulatory global standards. HR is also the custodian of employee data globally.

The HR Regulatory Team is responsible for ensuring that regulated staff adhere to laws, regulations, and relevant industry standards. This involves tasks like devising processes to satisfy new or updated regulations, arranging and participating in monthly oversight governance forums, oversight panel meetings, and regulatory reporting, as well as working closely with regulatory bodies. HRRO mitigate risks associated with non-compliance and ensure that our employees operate within legal and ethical boundaries. HRRO also writes and submits applications for employees to the UK regulators.

Additionally, HRRO is involved with shaping the operating model for other accountability regimes that are gradually being introduced globally over the next 2 years.

About your role

As a member of the HR Regulatory Operations “HRRO” team you will work with existing team members based in the UK, India and China, as well as HR teams and other partner teams in specialised areas to support the staff that need to maintain specific information about themselves and their teams.

• Assisting with the preparation of and conducting administrative tasks
• Assisting with the preparation of reports for senior management
• Schedule and assign training sessions
• Use your knowledge of Artificial Intelligence to assist in enhancing existing processes
• Maintain accurate records of a highly sensitive and confidential nature
• Assist with the monitoring and collation of employee data
• Prepare materials for annual assessment activities
• Assisting with the preparation of ‘how to’ guides for employees and line managers
• Liaising with colleagues from across the organisation
• Making every conversation and activity a positive and helpful experience

About you

Eager to grow your knowledge and your career, you'll succeed because you:

• have a solid ability with using Artificial Intelligence responsibly and understand how this can be used to enhance processes (eg Copilot, Chat GPT) - please evidence this on your resume and/or cover letter
• have strong attention to accurate detail, having a self-motivated, proactive and positive approach to deliver high quality work to fixed deadlines
• can communicate clear, succinct, meaningful information both verbally and in writing
• experience of building a rapport with colleagues and work collaboratively
• have excellent time management skills with the ability to work under pressure
• have solid experience with Microsoft Office 365 (Excel, Word, PowerPoint, Teams)
• experience as a coordinator or administrative assistant an advantage but not essential

Feel rewarded

For starters, we’ll offer you a comprehensive benefits package. We’ll value your wellbeing and support your development. And we’ll be as flexible as we can about where and when you work – finding a balance that works for all of us. It’s all part of our commitment to making you feel motivated by the work you do and happy to be part of our team. For more about our work, our approach to dynamic working and how you could build your future here, visit careers.fidelityinternational.com.

For more about our work, our approach to dynamic working and how you could build your future here, visit careers.fidelityinternational.com.

As an international financial services organisation, we are in-scope of international regulations in the way that we carry out our work. This position is involved in work that is regulated by the FCA and/or the PRA and their Individual Conduct Rules (COCON) apply to it, along with any other regulation. We provide training on COCON and how it affects our employees. More information about COCON can be found in the Employment Handbook.