HR & Office Specialist

Vilgain s.r.o.; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A growing health-focused company in London is seeking a highly organized HR & Office Admin Specialist to streamline operations. You will be pivotal in HR tasks such as onboarding, office maintenance, and compliance, ensuring the UK team has the necessary support. Ideal candidates will have 2-4 years of experience in HR or office roles, and thrive in a fast-paced environment. This position offers a hybrid working setup and a supportive team culture.

Benefits

28 days holiday + UK public holidays

Flexible working hours

Monthly credits for shopping at vilgain.co.uk

All necessary hardware and tools

High-growth working environment

Qualifications

• 2–4 years of experience in HR admin or office coordination.
• Comfortable working in a hybrid setup based in London.
• Structured and detail-oriented with a proactive mindset.

Responsibilities

• First point of contact for HR & office-related topics.
• Coordinate onboarding, offboarding, and employee records.
• Support recruitment and scheduling logistics.

Skills

HR administration

Office coordination

Problem-solving

Detail-oriented

Efficiency

Job description

We make clean label, truly best-on-the-market food and supplements. Just top-tier ingredients for people who care what goes into their body.

We’re scaling fast—and that includes building a solid foundation for our London office.
We’re looking for a highly organized HR & Office Admin Specialist to help us keep things running smoothly behind the scenes. From people ops to office setup, you’ll be a key part of Vilgain’s UK expansion.

You’ll be the go-to person for all things people & office: onboarding, admin, coordination, and day-to-day support. You’ll work closely with our CEO & Talent team and local leadership to make sure our UK team has what they need to thrive.

What you'll be doing

• Be the first point of contact for HR & office-related topics in our London hub.

• Coordinate onboarding/offboarding, contract changes, and employee records.

• Support recruitment logistics and scheduling alongside our Talent team.

• Help with payroll inputs, benefits, and UK compliance (in coordination with HQ).

• Keep our Camden office organized, stocked, and running smoothly.

• Support team events, travel bookings, and day-to-day operations.

• Improve internal processes and help build a strong team culture.

What we’re looking for

• 2–4 years of experience in HR admin, office coordination, or people ops.

• You’re based in London and comfortable working in a hybrid setup.

• You’re structured, detail-oriented, and don’t let things slip.

• You like solving problems, keeping things efficient, and supporting people.

• Bonus points if you’ve worked in a fast-paced or scale-up environment.

What you’ll get

• 28 days holiday + UK public holidays, flexible working hours.

• Monthly credits to spend on vilgain.co.uk.

• All the hardware and tools you need.

• Hybrid setup: 3 days in our Camden office, 2 days remote.

• A high-growth environment where you can shape how things work.

Why Vilgain

We believe in hard work, clean food, and real impact.
Everything great is done in teams. We’re here to build one of the strongest in the UK.

If you're organised, proactive, and ready to take ownership, we want to hear from you.

Sound like a fit?
Send us your CV or LinkedIn. We'll take it from there.