HR & Finance Admin

Maximum ManagementFrazer Jones USA; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading HR solutions company in London is seeking a proactive HR Administrator to manage various administrative tasks, including monitoring inboxes, coordinating with new joiners, handling benefit administration, and reviewing holiday requests. The ideal candidate is highly organised, has excellent communication skills, and is proficient in MS Office. This role is key to supporting both HR and Finance teams.

Qualifications

• Excellent attention to detail.
• Confident interacting at all levels.
• Ability to prioritise and work independently.
• Integrity and discretion with confidential information.

Responsibilities

• Monitor HR and Payroll inboxes, respond to queries.
• Communicate with new staff before and after start.
• Maintain HR Information System, produce reports.
• Manage healthcare plans and other benefits.
• Review and approve holiday requests.
• Sort initial applications for recruitment.

Skills

Highly organised

Proactive administrator

Strong communication skills

Interpersonal skills

Analytical skills

Proficiency in MS Office

Job description

Key Responsibilities

Inbox Management

• Monitor HR and Payroll inboxes, respond to general queries, and signpost information as required.

Joiners & Leavers

• New Joiners: Communicate with new staff before and after their start, providing necessary information and collecting details for HR and Finance.
• Liaise with local Office Managers and IT team to ensure timely setup.
• Set up timesheet system and provide instructions.
• Track and report on offers and new joiner status.
• Leavers:Ensure removal from IT systems and return of equipment.
• Liaise with Office Managers and remove leavers from benefit plans.

Systems Updates & Reporting

• Maintain HR Information System with accurate joiner/leaver data; produce regular and ad hoc reports.
• Update Performance Management system for leavers, joiners, and promotions; initiate review forms and monitor completion.
• Update intranet with HR and Finance policies and procedures.

Benefit Administration

• Manage healthcare plans, lunch vouchers, cycle-to-work schemes, pensions, and other local benefits.
• Add new joiners and remove leavers from plans.

Documentation

• Produce standard documents such as employment confirmation letters and work experience paperwork.

Holiday Administration

• Review and approve holiday requests.
• Conduct monthly holiday reconciliation and manage carry-forward processes.

Recruitment

• Sort initial applications for London office.

Training

• Schedule group training courses, send invitations, and track attendance.

Timesheets & Project Administration

• Open new projects, add staff, approve timesheets, and follow up on submissions.

Engagement Letters

• Follow up with Partners for completion and maintain records.

General Support

• Provide administrative assistance to HR and Finance teams as required.

What We’re Looking For

• Highly organised, proactive administrator with excellent attention to detail.
• Strong communication and interpersonal skills; confident interacting at all levels.
• Ability to prioritise, work independently, and take ownership of tasks.
• Analytical skills and confidence with data and systems.
• Integrity and discretion in handling confidential information.
• Proficiency in MS Office (Excel, PowerPoint, Word).

The SR Group (UK) Limited is acting as an Employment Agency in relation to this vacancy.