HR Coordinator People Operations

Egis Group; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A prominent engineering firm is seeking an HR Coordinator to manage HR administrative tasks efficiently. This full-time role is based at the London site with at least three days onsite each week. The successful candidate should have a strong HR background, organizational skills, and preferably CIPD certification. Responsibilities include responding to HR inquiries, maintaining employee records, and supporting onboarding processes. The firm values diversity and inclusion in its workforce.

Qualifications

• CIPD certification or working towards it is preferred.
• Proven experience as an HR Administrator or HR Coordinator.
• Up-to-date knowledge of employment legislation.

Responsibilities

• Respond to HR-related inquiries and assist where necessary.
• Maintain and update employee records and provide HR metrics.
• Draft offer letters and employment contracts for new hires.

Skills

Generalist HR experience

Good organisational skills

Effective communication skills

Experience with HR databases

Understanding of Employment Law

Education

CIPD certification or working towards

Tools

Oracle

Microsoft Office

Job description

Reporting to the People Operations Team Leader the HR Coordinator will undertake a variety of HR administrative duties working autonomously and efficiently to ensure the end-to-end running of People Operations.

This is a full time role working within the People Operations Team. The role is based at our London site (5 minutes from Waterloo station) with an expectation of a minimum of 3 days on site.

The successful candidate will be expected to be flexible with their working arrangements.

Key Accountabilities

• Respond to internal and external HR related enquiries or requests and provide assistance where appropriate.
• Maintain and update employee records and provide HR metrics
• Draft relevant new start paperwork including offer letters and employment contracts
• Assist with obtaining relevant pre-employment checks onboarding and update records with new hires.
• Support Induction processes for new starters
• Support the delivery of the ongoing regular HR activities e.g. workforce planning salary reviews performance excellence well-being and engagement.
• Generate regular reports utilising HR data and analytics
• Provide payroll and pensions data from payroll reporting
• Benefits administration for healthcare systems
• Support UK corporate induction
• Maintenance of new starters list for Genius page
• Maintenance of library of HR policies flow charts and template letters
• Support L&D co-ordination and bookings for internal events only
• Event co-ordination for HR and Shared Services teams eg careers fairs graduate programme
• Collaboratively work with the wider HR Teams to support the roll out of HR initiatives

Qualifications : Skills & Expertise :

• Generalist HR experience
• Up to date working knowledge of employment legislation and best practice
• Good organisational skills and the ability to work effectively under pressure
• A team player with the willingness to deliver an efficient HR service
• Good communication skills both written and verbal
• Proven experience in relationship building with key stakeholders
• CIPD certification or working towards this
• Proven experience in an HR Administrator or HR Coordinator position
• Experience with HR databases and systems - Oracle preferable but not essential
• Understanding of Employment Law to support Employee Relations activity

Behavioural Competencies

• Excellent communication and interpersonal skills.
• Excellent organisational and time management skills
• Able to plan and prioritise effectively whilst remaining flexible enough to fulfil the requirements of the HR team
• Able to maintain high standards of output with a high attention to detail in a pressurised working environment
• Collaboration to work with other UK HR teams
• Act with substantial discretion and professionalism ensuring confidentiality is maintained at all times.
• Proficient user of Microsoft Office packages.

Additional Information :

We are committed to our planet

In each project we design engineer and operate we care deeply about the legacy were leaving behind. As part of our team you’ll have a unique opportunity to use your skills and expertise to shape a better future for our communities in Ireland and all around the globe.

Our commitment is translated in the work carried out by our Egis Foundation which funds concrete actions to address the climate crisis and is focused on educational and social initiatives that will help in the responsible and sustainable shift towards a sustainable world.

We are an Equal Opportunities employer and we strive to build a workforce that truly reflects the communities we represent. We welcome candidates from all backgrounds regardless of age disability gender gender identity gender expression race religion or belief sexual orientation socioeconomic background and any other protected characteristic. If you decide to apply for an opportunity with us your application will be assessed based purely on your experience the essential and desirable criteria and your suitability for the role. We value each and every ones contribution as this builds our culture and means that if you work with us you will be included listened to and respected.

Remote Work : No

Employment Type : Full-time

Key Skills

Employee Relations,ATS,Workers' Compensation Law,Benefits Administration,HRIS,Payroll,Employment & Labor Law,ADP,Administrative Experience,Human Resources,Recruiting,Workday

Experience : years

Vacancy : 1