HR Coordinator

Rettie; City of Edinburgh; On-site; GBP 25,000 - 35,000; Part time

Job summary

A family-oriented growing company in Edinburgh is looking for an HR Coordinator to support HR processes through the complete employee lifecycle. Ideal candidates are detail-oriented with a strong knowledge of HRIS systems, particularly Personio is a bonus. This position offers an opportunity to develop HR experience in a collaborative environment, balancing administrative tasks and project contributions.

Benefits

Collaborative environment

Career development opportunities

Qualifications

• Previous experience in an HR administrative role with attention to detail.
• Experience with data handling and HR systems.
• Ability to manage confidential information sensitively.

Responsibilities

• First point of contact for HR inquiries.
• Manage employee lifecycle administration.
• Prepare HR documentation and coordinate recruitment activities.
• Maintain and update HR system and employee records.
• Assist payroll team with monthly changes.
• Participate in HR projects and produce reports.

Skills

Organizational skills

Knowledge of HRIS systems

Clear communication

Process improvement mindset

Tools

Personio

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Key details

Location: Edinburgh

Department: Operations (HR, Compliance, Marketing & IT)

Reports to: HR Business Partner

Hours of Work: Part-Time (a minimum of 25 hours per week over 4 or 5 days) or Full-Time (37.5 hours - (9:00am to 5:30pm, Monday to Friday)

We’re looking for an HR Coordinator to join our team and make sure our HR processes run smoothly and efficiently. This is a varied role where you’ll provide support across the whole employee lifecycle – from recruitment and onboarding through to payroll and reporting.

A central part of the role will be maintaining and optimising our HR system (Personio). You’ll take ownership of keeping data accurate, stay on top of system updates, and help us make sure we’re making the most of its features.

You’ll be working alongside and supporting two HR Business Partners. This is a great opportunity to get involved in all areas of HR and build your experience in a collaborative and supportive environment.

About You

You might be an experienced HR Administrator ready for your next step, or already working as an HR Coordinator and looking to broaden your experience.

You’ll thrive in this role if you:

• Are highly organised and detail-focused, with a methodical approach to managing processes
• Have a strong working knowledge of HRIS systems (experience with Personio would be a bonus)
• Communicate clearly and confidently, building strong relationships at all levels
• Enjoy balancing day-to-day tasks with opportunities to contribute to projects
• Like to find ways of doing things better

Key Responsibilities

• Be the first point of contact for HR enquiries, providing advice or escalating where needed
• Manage administration across the employee lifecycle, including onboarding, benefits and offboarding
• Prepare HR documentation, including contracts, offer letters, and changes to terms and conditions
• Coordinate recruitment activity: posting adverts, arranging interviews, liaising with candidates, and supporting hiring managers
• Maintain and update employee records and the HR system, ensuring data accuracy
• Act as HR system “super user” – helping colleagues with queries and spotting opportunities for improvements
• Prepare monthly payroll changes by providing accurate, timely information to the payroll team
• Produce HR reports and assist with data analysis
• Schedule and record employee training
• Get involved in annual and ad-hoc HR projects

Key Requirements

• Previous experience in an HR administrative role, where high attention to detail is required
• Experience in working with data and systems
• Ability to deal sensitively and appropriately with confidential information
• A willingness to continually learn and expand your knowledge of employment law, HR practices, policies and procedures
• Competent in the use of Microsoft packages, including Word, Excel and PowerPoint

Competencies

• Customer Focus
• Communication
• Collaboration
• Problem Solving & Innovation
• Planning & Organising
• Positive Mindset

About Us

When you join Rettie, you’ll discover the difference you can make. We're a growing and ambitious company, but at our foundations, we have a family feel. We care about our people; we want them to prosper and realise their potential. We are proud that our values of Teamwork, Determination, Dependability and Ambition guide our actions and behaviours towards our clients and each other, daily. Based on these values, we aspire to cultivate and grow diverse, capable teams in an environment which will help you realise your career potential.