HR Compliance Coordinator

AVARA FOODS LIMITED; Brackley; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading food production company is seeking an HR Compliance Coordinator to support compliance initiatives within the HR team. This role involves ensuring ethical recruitment practices, maintaining compliance with legal standards, and supporting training and audit preparations. Ideal candidates should have strong organisational skills and a keen interest in HR operations, with opportunities for continuous development and competitive benefits.

Benefits

Competitive salary

31 days annual leave

Matched pension contribution up to 5%

Staff sales at discounted prices

Access to Employee Benefit Scheme

Qualifications

• Keen interest in HR, compliance, and operations.
• Strong organisational skills and multi-tasking ability.
• Proactive in learning and adapting to HR practices.

Responsibilities

• Assist in ensuring HR practices comply with legal standards.
• Support the recruitment process to align with ethical standards.
• Contribute to HR training resources to meet compliance requirements.

Skills

Attention to detail

Organisational skills

Communication skills

Proactive learning

Tools

Microsoft Office Suite

Job description

Overview

As a HR Compliance Coordinator you will support the HR team by ensuring compliance with legal and ethical standards, assisting with recruitment, training, and audit preparation. The role also contributes to continuous process improvements and supports general HR operations.

Responsibilities

• Assist in ensuring that HR practices follow ethical recruitment standards and comply with legal requirements, including diversity, equality, and non-discrimination.
• Assist in setting internal compliance standards and processes to ensure ongoing adherence to ethical recruitment practices across all HR functions.
• Stay informed on the latest compliance and regulatory changes and ensure our records with key partners such as Stronger Together, Responsible Recruitment, and SEDEX are up to date, with changes communicated across the HR team.
• Recruitment & Partner Compliance: Support in ensuring that recruitment agency partners, suppliers, and contractors meet company compliance and ethical standards.
• Assist with refining and managing recruitment processes that align with company policies and regulatory requirements, ensuring consistency with Responsible Recruitment standards and a focus on modern slavery prevention.
• Contribute to the onboarding process, ensuring all new starters meet legal and company compliance standards.
• Monitor visa management and right-to-work status for new hires and employees to ensure ongoing compliance for those with work visas.
• Training & Process Documentation: Assist in maintaining and updating training resources to ensure compliance with both legal requirements and internal standards.
• Ensure the delivery of human rights and ethics training, at the relevant levels, so HR and relevant employees are informed and compliant with the company\'s ethical and legal standards. Ensure general awareness and understanding for all employees is met.
• Support in the ongoing review and improvement of HR processes, such as job descriptions and recruitment procedures, to maintain consistency and compliance.
• Audit Support, Internal Auditing & Data Management: Assist with the preparation of audits by ensuring HR files and records are accurate, up-to-date, and easily accessible.
• Help maintain HR data systems, ensuring compliance with data protection and privacy regulations.
• Support in setting internal auditing standards and resource provider audits to ensure continuous improvement in compliance and operational processes.
• Support the HR Management Team to ensure that the company remains compliant with SEDEX requirements.
• Monthly Compliance Checks & Data Integrity: Support ongoing monthly compliance checks across HR operations, ensuring that all necessary welfare conversations are held with employees to monitor well-being and compliance.
• Assist in maintaining data integrity within HR systems, ensuring accuracy and completeness of records.
• Contribute to identifying hot topics and key learnings from HR operations, bringing insights to the team and ensuring best practices are followed.
• Continuous Improvement Support: Contribute to the improvement of internal HR processes, including recruitment workflows, HR documentation, and employee record-keeping systems.
• Help collect and analyse data for process reviews, supporting the implementation of more efficient procedures within HR.
• General Administrative Support: Provide general administrative assistance to the HR team as needed, ensuring smooth day-to-day operations.
• Assist with internal communications within HR, such as drafting updates related to compliance.
• Support in maintaining clear and accurate records of HR policies and procedures.
• We offer comprehensive training as well as continuous development as you build your career with us. You can also look forward to benefits that include the following.
• Competitive salary
• 31 days annual leave (inclusive of bank holidays)
• Matched pension contribution up to 5%
• Staff shop / staff sales at hugely discounted prices
• Salaried Advance Finance
• Access to our Employee Benefit Scheme, which includes unlimited remote GP appointments and unlimited mental health sessions, physiotherapy sessions, medical second opinion consultation, and other discounts and perks.

Qualifications

• A keen interest in HR, compliance, and operations, with a desire to develop a career in HR.
• Strong attention to detail, excellent organisational skills, and the ability to manage multiple tasks simultaneously.
• A proactive approach to learning and adapting to new HR practices and compliance regulations.
• Good communication skills, both written and verbal, with the ability to work collaboratively across teams.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint), and knowledge of HR software is beneficial, but not essential.