HR Assistant (Hybrid)

Taylor James Resourcing; London; Hybrid; GBP 35,000 - 40,000; Full time

Job summary

A leading company in the financial sector is seeking an Administration Assistant fluent in Japanese to support HR operations. This role involves managing recruitment processes, payroll, and employee lifecycle management in a hybrid work environment. Ideal candidates will possess strong IT and communication skills, along with a proactive approach to HR challenges.

Qualifications

• Fluent Japanese speaker.
• Understanding of HR legislation and processes.
• Ability to prioritize and work accurately under deadlines.

Responsibilities

• Support daily HR operations, focusing on employee lifecycle management.
• Coordinate responses to HR queries and improve communication.
• Facilitate onboarding and ensure GDPR compliance.

Skills

IT skills

Excel

Reporting skills

Professional communication

Organizational skills

Job description

Job Title: Administration Assistant – Financial Services

We are seeking a fluent Japanese speaker to support our client, a global FTSE company in the financial sector, based in London.

Job Details

• Date: 22 May 2025
• Sector: Human Resources
• Type: Permanent
• Location: London
• Salary: £35,000 - £40,000 per annum
• Contact: [e-mail]
• Ref: db22052025

Role Overview

The HR Coordinator/Assistant will support daily HR operations, focusing on employee lifecycle management and HR policy implementation. Working with the Head of HR, the role involves designing and delivering processes, automating systems, and providing HR guidance to colleagues.

Key Responsibilities

1. Resourcing: Candidate attraction, graduate recruitment, interview support, managing recruitment agencies, and contract generation.
2. Payroll & Benefits: Enhancing processes and managing HR calendar events aligned with payroll cycles.
3. Talent Administration: Assisting in designing and implementing talent development programs, professional qualifications, and graduate rotations.
4. HR Queries: Coordinating responses, analyzing trends, and improving communication.
5. Mailbox Management: Responding to HR & recruitment emails and escalating when necessary.
6. HR System Implementation: Supporting automation and reporting improvements.
7. Policy Review: Assisting in reviewing and streamlining HR policies.
8. Records Management: Ensuring GDPR compliance and effective record keeping.
9. Employee Lifecycle: Preparing employment contracts, change letters, and recruitment documents.
10. Compliance: Ensuring processes meet legislative requirements, including reference, credit, and DBS checks.
11. Onboarding: Facilitating effective employee engagement during onboarding.
12. Continuous Improvement: Identifying gaps and implementing innovative HR solutions.

Candidate Profile

• Strong IT, Excel, and reporting skills
• Ability to prioritize and work accurately under deadlines
• Logical, organized, and proactive
• Professional communication skills
• Understanding of HR legislation and processes
• Willingness to learn and improve

Location and Working Hours

• Based in London Head Office, currently in High Holborn
• Hours: 8:30 AM - 5:30 PM, Monday to Friday
• Hybrid work model with at least three days in the office