HR Administration Manager

Thomas Franks Ltd; England; On-site; GBP 60,000 - 80,000; Full time

Job summary

A fresh food catering business is seeking a HR Manager to oversee the HR Administrative function. This role includes building professional relationships, managing HR operations, and implementing a new HR/Payroll system. Candidates should possess excellent communication skills, management experience, and the ability to multitask in a dynamic environment. This position offers the opportunity for career progression within an independent contract caterer. Benefits include discounts, leave schemes, and a robust training program.

Benefits

Wider wallet scheme

Volunteers leave

Enhanced maternity, paternity and adoptive leave

Cycle to work scheme

Recommend a friend bonus

Unrivalled individual training and development

Well established apprenticeship programme

Team & company social events

Employee assistance programme

Workplace pension

Excellent career progression

Qualifications

• To manage the HR Administrative function and team while supporting a new HR and Payroll system.
• Experience in HR operations including hiring, payroll, and employee benefits.
• Professional and polite telephone manner.

Responsibilities

• Build strong relationships with employees and leaders.
• Manage HR Administrative function to deliver high service levels.
• Support day-to-day HR Administration operations and ensure deadlines are met.
• Implement new HR/Payroll system and manage data transfer.
• Assist with onboarding and support for international employees.
• Respond to HR-related queries from employees.

Skills

Organised and driven

Management experience

Good verbal and written communication skills

Team working abilities

Ability to multi-task

Ability to support in a hands-on capacity

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Teams

Microsoft Outlook

HR & Payroll systems (Workday, Dayforce)

Job description

Our head offices based in the beautiful village of Hook Norton near Banbury. Here you will find our teams of finance, HR, purchasing, marketing & creative that support all of our locations across the Thomas Franks family. There is ample parking space available when visiting. Role Requirements: To manage the HR Administrative function and team, supporting the implementation of a new HR and Payroll system and the administration for Thomas Franks International Business.

Responsibilities

• Build strong, professional relationships with employees and Senior Leaders from across the business.
• Manage the HR Administrative function and team effectively to deliver a high level of service to all stakeholders.
• Support the day to day running of the HR Administration department, ensuring deadlines are met, workload is managed and queries are responded to.
• To support the effective implementation of a new HR/Payroll system and manage the transfer of data in relation to this.
• To support with administrative tasks for Thomas Fanks International business, including; onboarding, communicating with and resolving issues for employees overseas.
• Using HR information systems to access, input, compile and effectively manipulate data.
• Manage the new starter and onboarding journey.
• Update internal databases such as payroll.
• Prepare HR documents and communication to the business, such as processual changes, employment contracts, offer letters and amendment letters.
• Answer employees queries about HR-related issues
• Assist payroll department by providing and inputting relevant employee information.
• Working closely with other departments to execute and deliver HR processes.
• Communicate effectively and build relationships with clients and ensure their requirements are met promptly.
• Managing staff relationships, responding to any queries or problems that they have and managing their expectations.
• Driving the business performance in relation to the organisation's objectives.

Key personal skills and attributes

• Organised and driven.
• Management experience
• A people‑focussed management style
• Good verbal and written communication skills and able to articulate and communicate effectively at all levels.
• Professional and polite telephone manner.
• Team working abilities, listening skills, the ability to work on own initiative.
• Ability to multi‑task and work well under pressure, managing numerous queries from across the business
• Ability to support in a hands‑on capacity.

Knowledge / Competencies

• Competent skills in the Microsoft suite including Excel, Word, Powerpoint, Teams and Outlook.
• Ideally experience using HR & Payroll systems like Workday or Dayforce.
• Experience with HR operations including hiring, payroll and employee benefits
• Management experience

Thomas Franks is a founder led, fresh food catering business with a focus on excellence and service delivered with individuality, passion and style. We are unique in every approach and our clients, and our people are paramount to our daily success.

Disclaimer and EEO

All applicants must be able to demonstrate that they have the Right to Work in the UK to be considered for this role. An enhanced DBS, Identity & reference checks (covering the last five years) will form part of the selection process. As an organisation using the Disclosure Barring Service (DBS) Disclosure service to assess applicants' suitability for positions of trust, Thomas Franks Ltd complies fully with the DBS Code of Practice and undertakes to treat all applicants for positions fairly. We are committed to safeguarding the welfare of children and undertake not to discriminate unfairly against any subject of a Disclosure based on conviction or other information revealed. However, for any post in a school please be aware that any application is exempt from the Rehabilitation of Offenders Act 1974 and as such any criminal conviction, caution or bind‑over must be declared. Diversity and Inclusion at Thomas Franks We actively encourage applications from candidates from diverse backgrounds and continue to develop a culture of growth and inclusion and would like to invite applications from groups who are currently under‑represented, because we believe greater diversity leads to exceptional results and provides a better working life.

Benefits

• Wider wallet scheme (discounts at major retailers, restaurants, gyms etc).
• Volunteers leave - up to one day per year.
• Enhanced maternity, paternity and adoptive leave.
• Cycle to work scheme.
• Recommend a friend bonus.
• Unrivalled individual training and development.
• Well established apprenticeship programme.
• Team & company social events.
• Employee assistance programme.
• Workplace pension.
• Excellent career progression within a leading independent contract caterer.