HR Administration Coordinator

VolkerWessels; Hoddesdon; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading infrastructure contractor is seeking an experienced HR Coordinator to manage day-to-day HR administration and support a team of HR Assistants. This influential role requires strong organizational and communication skills, with responsibilities that include recruitment, compliance, and performance processes. The successful candidate will work in a collaborative environment committed to integrity and continuous improvement. Competitive salary and benefits are offered, including private medical care and various employee support initiatives.

Benefits

Competitive salary

Annual leave with an extra day off on your birthday

Private medical care

Pension

Life Assurance

Cycle to Work scheme

Vouchers, rewards, and discounts

Training and development opportunities

Enhanced maternity benefits

Employee Assistance Programme

24/7 Virtual GP service

Qualifications

• Proven experience coordinating HR administration in a customer-focused environment.
• Experience leading or coordinating teams.
• Ability to drive improvements in HR processes.

Responsibilities

• Coordinate and prioritize the daily workload of HR Assistants.
• Oversee recruitment, onboarding, and performance processes.
• Maintain HR systems and ensure compliance.

Skills

HR administration coordination

Organizational skills

Microsoft Office proficiency

Excellent communication skills

Sound judgement

Job description

About

VolkerRail is a leading multidisciplinary railway infrastructure contractor which comprises two businesses: Major Projects and Specialist Businesses. Major Projects leads on large, multidisciplinary joint venture and alliance projects, while Specialist Businesses covers signalling, track, power, electrification, piling, and in‑house plant and bespoke design teams. The head office at J3 Business Park, Doncaster supports Finance, Payroll, HR, HSQES, Work Winning, Procurement and Fleet.

Role Summary

We are looking for an experienced and proactive HR Coordinator to oversee the day‑to‑day delivery of HR administration across the full employee lifecycle. This key role ensures a high‑quality, efficient and consistent HR service while coordinating and supporting three HR Assistants.

Key Responsibilities

• Team Coordination & Leadership: coordinate, oversee and prioritise the daily workload of three HR Assistants, provide day‑to‑day guidance and coaching, act as first escalation point, identify bottlenecks, support training and upskilling.
• HR Administration & Employee Lifecycle: oversee recruitment, onboarding, absence management, probation, performance processes and employee records; quality check documentation, ensure compliance with policy.
• Absence, Leave & Employee Records: oversee sickness absence processing, long‑term absence tracking, occupational health referrals, manage leave records and awards.
• Systems, Data & Compliance: maintain HR systems and records accuracy, audit, oversee right‑to‑work checks, visa tracking and compliance reporting, maintain organisation charts.
• Reporting & Stakeholder Support: produce and review weekly and monthly HR reports, support HR Business Partners with timely information and insights, manage vacancy bulletins and agency administration.

About you

• Essential: Proven experience coordinating or managing HR administration in a customer‑focused environment; experience leading or coordinating others; strong organisational skills; confident Microsoft Office user; excellent communication skills; sound judgement and resilience.
• Desirable: Experience in a fast‑paced or complex organisation; demonstrable experience of driving improvements or change within HR; knowledge of HR systems and data reporting.

Why Join Us?

• A varied and influential HR role with real responsibility; opportunity to lead and develop an HR administration team; collaborative, values‑driven environment focused on integrity, inclusion and continuous improvement.

Benefits

• Competitive salary
• Competitive annual leave and an additional day off on your birthday
• Private medical care
• Pension
• Life Assurance
• Cycle to Work scheme
• Shopping and restaurants vouchers, rewards and discounts
• Training and development opportunities—comprehensive skills‑based training
• Family friendly policies including enhanced maternity benefits
• Employee Assistance Programme
• Mental health, physical health and financial support
• 24/7 Virtual GP service

Additional Information

Note for Recruitment Agencies: Our preference is to hire directly. If you are a recruitment agency and have a suitable applicant, please contact us directly.

Please contact us if you need support with your application.