Holiday Club Admin Assistant

All Souls Church; City of Westminster; On-site; GBP 40,000 - 60,000; Part time

Job summary

A community church in the City of Westminster seeks an Administrative Support for the 0-18s team during the Holiday Club. The role involves organizing registration, overseeing safeguarding processes, and communicating with volunteers and parents. Ideal candidates are strong communicators who are committed evangelical Christians and possess administrative skills. This position requires attending planning meetings and managing data, ensuring a smooth and welcoming experience during the Holiday Club week.

Qualifications

• Experience of implementing safeguarding processes and administrative procedures whilst organising events.
• Strong communicator through emails, texts, or telephone calls.
• Ability to use Google Workspace (Docs, Slides and Spreadsheet).
• Strong with administrative processes and a good eye for detail.
• Committed conservative evangelical Christian aligned with the ministry's aims and values.
• Willing to grow spiritually and serve the community.
• Hard-working team player with a love for people.

Responsibilities

• Attend weekly planning meetings in preparation for the Holiday Club.
• Oversee safeguarding processes and administer DBS checks for volunteers.
• Support children's registration and maintain associated databases.
• Handle communications from the organising team to leaders and parents.
• Oversee registration process throughout the Holiday Club.
• Manage team training communications.

Skills

Safeguarding processes implementation

Strong communication skills

IT Skills (Google Workspace)

Attention to detail

Teamwork

Friendly demeanor

Job description

Job Summary

The aim and purpose of the role is to help provide administrative support to the 0-18s team in the run-up to the Holiday Club. The candidate would also be responsible for overseeing the children's registration during the week and ensuring that volunteers are recruited safely. Duties will involve helping with the administrative aspects of organising and running the annual Holiday Bible Club in February. The role holder will work on Mondays and will be employed for the whole duration of Holiday Club. The individual will work closely with Trevor Pearce, Senior Minister (Children and Youth), who will provide direct supervision, as well as with the organising team.

Key Responsibilities

• Attend weekly planning meetings on Mondays from 9:00-10:15am in preparation for the Holiday Club (commencing 12th January). They will be employed throughout the Holiday Club week. Attendance at congregational meetings is not required.
• Safeguarding Administration: Oversee safeguarding processes, including coordinating and administering DBS checks for volunteers. Liaise with the Parish Safeguarding Officer regarding safeguarding matters throughout the week.
• Child Recruitment & Data Management: Support the organisation of children's registration and maintain the associated databases.
• Team and Parent Communication: Handle communications from the organising team (Senior Minister for Children & Youth, 0-18s Minister-in-Training, and Ministry Trainees) to volunteer leaders and parents.
• Registration Oversight: Oversee the entire registration process, from the lead-up to the Holiday Club through the week itself.
• Training Coordination: Manage communications regarding team training afternoons and ensure volunteers receive the necessary information.
• Operational Liaison: Work with the Ministry Operations Manager to coordinate the Church Assistant's involvement throughout the week.

Broader Ministry Responsibilities

• Help the church to fulfil our vision to be All for Jesus.
• Committed to praying regularly for the work of All Souls, including other members of the staff team.

Essential Qualifications

• Experience of implementing safeguarding processes and administrative procedures whilst organising events.
• Strong communicator through emails, texts or telephone calls.
• IT Skills (ability to use Google Workspace (Docs, Slides and Spreadsheet)).
• Strong with administrative processes and a good eye for detail.
• A committed conservative evangelical Christian in full sympathy with the aims and values of the ministry of All Souls Church, having a supreme regard for scripture and a biblical understanding of holistic mission.
• A disciple wanting to know Christ more and grow in grace, obedience and Christlikeness themselves.
• A hard‑working team player who both seeks advice and can lead, with a servant heart and a love for people.
• A friendly, warm person who will be one of the first faces people see during the week of the event.