HMP The Mount - Business Administrator Specialist - Intelligence Analyst Security (Ref: 12605)

HM Prison and Probation Service; Bovingdon; On-site; GBP 34,000; Full time

Job summary

A government agency in Bovingdon is seeking an Administrative Support Officer for the Security Intelligence Department. The role involves evaluating intelligence, producing reports, and liaising with key stakeholders to enhance security procedures. The ideal candidate should have strong analytical and communication skills, and familiarity with MS Office applications. This position not only offers a salary of £33,275 annually but also includes a generous pension contribution, flexible working options, and various development opportunities.

Benefits

Flexible working options

Civil Service Pension

Access to learning and development

Qualifications

• Ability to deal effectively with staff at all levels.
• Must complete specific training in administrative specialism.
• Must possess good analytical and communication skills.

Responsibilities

• Provide administrative support to the Security Intelligence Department.
• Produce monthly Intelligence Reports and disseminate as required.
• Liaise with external stakeholders regarding Counter Terrorism and Extremism.

Skills

MS Word

MS Excel

Analytical skills

Communication

Teamwork

Job description

The job holder will provide administrative support to the Security Intelligence Department and assist the Head of Security in the delivery of an effective intelligence system within the establishment. They will be responsible for maintaining administration systems effectively and efficiently within specified timescales for the establishment. This is a non‑operational job with no line management responsibilities. This role is rotational.

Responsibilities, Activities and Duties

• Analyse and evaluate intelligence information to support and inform decision making in the prevention of security breaches and management of incidents. Where required, undertake further analysis on Security Incidents Reports (SIRs) that require it.
• Produce a monthly Intelligence Report and disseminate it as required within the establishment, collating feedback, before presenting the report at the monthly Security meeting.
• Regularly update line management regarding local security issues and any intelligence received.
• Make sure that the security intelligence system is updated, maintained, used appropriately and that staff are trained in its use as required.
• Check security information received, determine level of importance and recommend responses and solutions.
• Collate and distribute monthly targets for searching and mandatory drug tests to all residential units.
• Deliver in‑house training in intelligence‑related procedures which will include both induction training for new starters and some specific on‑going training which reinforces the need for all staff to adhere to security protocols.
• Liaise with other establishments, Law Enforcement groups and external agencies and disseminate intelligence and SIR information in line with local and national policies to maintain safety and security.
• Provide advice and guidance to the Security Manager on current trends and issues. This includes identifying and monitoring targets under the local supply reduction policy and extremism policy.
• Monitor the Regulatory Investigatory Powers Act (RIPA) and Covert Human Intelligence Sources (CHIS) procedures in line with relevant local/national policies, audit standards, Local Security Strategy (LSS), Interceptions of Communications Commissioner’s Office (IOCCO) and other standards.
• Monitor prisoner communications in line with relevant local/national policies, audit standards, LSS and the IOCCO requirements.
• Support the Establishment Corruption Prevention Manager in detecting staff ‘wrongdoing’, preventing and detecting crime.
• Act as the liaison for the BRENT secure fax.
• Act as point of contact for all Violent and Sex Offender Register (ViSOR) issues in the security department.
• Liaise with external stakeholders regarding Counter Terrorism and Extremism.
• Interview prisoners where intelligence suggests they may be the victims of extremist bullying or where prisoners have requested to speak to Security relating to Counter Terrorism Unit (CTU).
• Brief and liaise with residential units regarding covert testing.
• Compile and keep up to date "subject profiles" on any Terrorism Act (TACT) prisoners, "problem profiles" and analytical reports on incidents or individuals.
• Assess any seized items such as literature/audio for any extremist content.
• Compile and complete reports on TACT or Security Threat Group prisoners.

Other Administrative Tasks

• Organise, produce and maintain accurate records for the area of work.
• Act as contact point for all communications to the Team, prioritise and distribute to the appropriate person or relevant department in the establishment.
• Complete monitoring returns for the area of work.
• Input requisitions on the finance database for purchases in the area of work.
• Co‑ordinate any awareness sessions for the area of work.
• Prepare paperwork for checking by their manager, conducting initial checks as required.
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information and that it is adequately shared.
• Maintain and check establishment databases, manual filing systems and logs of information with responses within timescales, producing reports as required.
• Collate information on relevant Service Delivery Indicators (SDI's).
• Arrange any meetings including the preparation of paperwork, minutes and action points.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re‑examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder. An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

Behaviours

• Changing and Improving
• Communicating and Influencing
• Working Together
• Managing a Quality Service
• Making Effective Decisions

Technical Requirements

Job holders must complete specific training in their administrative specialism once they take up post. When transferring to a Young Persons establishment the job holder will be required to successfully undertake an assessment to demonstrate suitability to work with Young People.

Abilities

• Able to deal effectively and assertively with staff at all levels.
• Able user of MS Word and MS Excel.

Information collation and analysis, We'll assess you against these behaviours during the selection process:

• Working Together
• Making Effective Decisions
• Communicating and Influencing
• Managing a Quality Service

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Strengths. https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ. Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard checks.

Nationality Requirements

• UK nationals
• Nationals of the Republic of Ireland
• Nationals of Commonwealth countries who have the right to work in the UK
• Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre‑settled status under the European Union Settlement Scheme (EUSS)
• Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre‑settled status under the European Union Settlement Scheme (EUSS)
• Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Salary

Alongside your salary of £33,275, HM Prison & Probation Service contributes £9,639 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Benefits

• Access to learning and development
• A working environment that supports a range of flexible working options to enhance your work life balance
• A working culture which encourages inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• Annual Leave
• Public Holidays
• Season Ticket Advance

For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page. Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ