Health Records Clerical Officer

NHS; Stockport; On-site; GBP 25,000; Part time

Job summary

A local health organization is seeking a proactive and enthusiastic individual for a clerical support role in the Health Records Department. You will index, sort, and scan confidential patient records, focusing on accuracy and attention to detail. Applicants should have 4 GCSEs and experience in administrative processes. The role offers benefits such as 27-33 days of annual leave, NHS pension, and staff discounts.

Benefits

27-33 days of annual leave

NHS pension scheme membership

Salary sacrifice schemes

NHS Staff discounts

Cycle to work scheme

Qualifications

• 4 GCSE or equivalent experience is essential.
• Experience of administrative processes required.
• Proficient in Microsoft Office desirable.

Responsibilities

• Provide clerical support service within the Health Records Department.
• Accurately index, sort, and scan patients' records.
• Ensure availability of health records as required.

Skills

Computer literacy

Organisational skills

Attention to detail

Administrative processes experience

Education

4 GCSE or equivalent experience

ECDL/CLAIT Qualification (or working towards)

Tools

Microsoft Office

Job description

Overview

Job summary

An exciting opportunity has arisen for a proactive and enthusiastic individual to join the clerical team in the Health Records Department at Stockport NHS Foundation Trust.

You will be responsible for providing a full clerical support service within the Health Records Department. The main focus of the role will be undertaking all process within the Evolve Team; indexing/sorting & scanning confidential patients records. Training in other areas of the department will be provided to support the whole Health Records service.

Computer literacy and experience in the accurate inputting of data is an essential requirement for this post as are organisational skills. Methodical method of working and a keen eye for detail is crucial to this role. Being flexible and adaptable to change is crucial to this particular role. Training on in-house information systems however, will be provided.

Main duties

• To assist with the operation of Health Records Services across all areas of Stockport NHS Foundation Trust.
• The main focus of this role is to accurately index, sort, scan and quality check confidential records. This role is target driven and office based.

About us

We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers. We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.

If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods. We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.

Benefits

• Between 27-33 days of annual leave plus bank holidays
• NHS pension scheme membership
• Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
• NHS Staff discounts
• Cycle to work scheme
• Salary finance - for loans, savings, budget planning and tips on managing debt
• Stockport Credit Union - for local financial advice

Details

Date posted: 30 September 2025

Pay scheme: Agenda for change

Band: Band 2

Salary: £24,465 a year per annum pro rata

Contract: Permanent

Working pattern: Part-time

Reference number: 362-A-25-7464389

Job locations: Stepping Hill Hospital, Poplar Grove, Stockport, SK2 7JE

Job responsibilities

Main Duties and Responsibilities

• The post holder will be part of a team of staff who organise and provide all records functions within the Health Records Department.
• The main focus of this role will be to support the Evolve Team, who index, sort, electronically scan and quality check patients records.
• Ensure availability of health records as and when required.
• Ensure the Trust standard required for the quality of the health records is maintained.
• Provide a Health Records Archiving service for the Trust.
• Re file the notes, whilst maintaining the libraries.
• Undertaking other general administration required to support the department.
• This role is target driven. Full training will be provided, however the departmental target would be expected on completion of training.

The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.

Eligibility and notices

Important Notice on Visa Sponsorship Eligibility

Please note that whilst the trust does offer sponsorship this role is not eligible for visa sponsorship under the UK Health and Care Worker visa route. This is due to the position not meeting the minimum salary threshold of £25,000 per annum and/or the required skill level set by UK Visas and Immigration.

We appreciate your interest in this opportunity and encourage applications from candidates who already have the right to work in the UK.

Qualifications and experience

Education & Qualifications

Essential: 4 GCSE or equivalent experience

Desirable: Proficient in Microsoft office (ECDL/CLAIT Qualification or working towards)

Experience

Essential: Experience of administrative processes

Desirable: Experience of NHS

Knowledge

Essential: General Office Skills

Desirable: Knowledge of health records

Skills & Ability

Essential: Working on patient database, e.g. PAS, or similar patient database; Good Understanding of absolute confidentiality/ GDPR; Accuracy and attention to detail

Desirable: Customer Service experience

Disclosures

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants are also subject to this requirement.

Employer details

Stockport NHS Foundation Trust

Stepping Hill Hospital

Poplar Grove

Stockport

SK2 7JE

Employer's website: http://www.stockport.nhs.uk/