Governance & Compliance Officer

Knight Frank; Folly Gate; On-site; GBP 45,000 - 60,000; Full time

Job summary

A leading financial services company is seeking an Assistant Company Secretary to ensure compliance across 115 subsidiaries globally. The role involves maintaining statutory records, overseeing compliance processes, supporting corporate changes, and managing committee activities. The ideal candidate has over 5 years in corporate secretarial roles and ICSA/CGI qualifications, with strong organizational and interpersonal skills. This position offers an opportunity to work in a fast-paced environment with a committed team.

Qualifications

• 5+ years of experience in a busy Corporate Secretarial team.
• Strong experience maintaining company secretarial databases.
• Proven ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Maintain statutory records for all subsidiaries globally.
• Support the approval and filing of financial statements.
• Manage the Pensions Committee and prepare meeting agendas.

Skills

Corporate Secretarial Management

Database Management (Athennian)

Interpersonal Skills

Communication Skills

Organizational Skills

Education

ICSA/CGI Qualification

Tools

Athennian

Job description

Assistant Company Secretary

At Finastra, we believe in empowering our people with the tools and opportunities they need to succeed. As an Assistant Company Secretary, you'll play a vital role in ensuring statutory and regulatory compliance across our global network of 115 subsidiaries in over 45 countries.

Key Responsibilities

• Global Compliance & Governance
  • Maintain statutory records for all subsidiaries globally, ensuring accuracy and completeness.
  • Oversee the subsidiary compliance tracker and lead monthly compliance meetings with service providers.
  • Support the approval and filing of financial statements and annual returns across jurisdictions.
  • Review statutory data in financial statements to ensure alignment with local legislation.
• Corporate Administration & Projects
  • Manage ad hoc corporate changes (e.g. name changes, director changes, year‑end changes, registered office updates).
  • Support entity rationalisation projects (e.g. mergers, liquidations), liaising with internal and external stakeholders.
  • Draft board and shareholder resolutions for regular and ad‑hoc matters.
  • Draft the Modern Slavery Statement and coordinate internal approvals.
• Committee & Stakeholder Support
  • Manage the Pensions Committee: prepare agendas, draft minutes, track actions, and circulate papers.
  • Support cross‑functional teams (Finance, Treasury, Tax, Facilities) with advice, company information and documentation.
  • Maintain the Gift and Entertainment register for committee reporting.
• Systems & Vendor Management
  • Liaise with global providers to ensure timely filing of corporate changes and update internal systems (Athennian, Salesforce, Group Structure Chart).
  • Organise notarisation and legalisation of documents globally.
  • Prepare and arrange execution of Power of Attorneys, including obtaining board approvals.
  • Assist with vendor relationships and ensure spend aligns with the function’s budget.
• Administrative Excellence
  • Complete KYC and AML requests in line with business processes.
  • Ensure all company data is up‑to‑date, accurate, and accessible to internal stakeholders.

Qualifications and Experience

• 5+ years of experience in a busy Corporate Secretarial team, either in‑house or in private practice.
• ICSA/CGI qualified.
• Strong experience maintaining and updating company secretarial databases (e.g. Athennian).
• Proven ability to manage multiple priorities in a fast‑paced, global environment.
• Excellent interpersonal and communication skills, with the ability to engage across all levels of the organisation.
• Highly organised, detail‑oriented, and proactive with a flexible, can‑do attitude.
• Comfortable working independently and collaboratively, with a strong sense of ownership and accountability.