German speaking Operations Assistant

Inspiring Interns; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A recruitment firm in London is seeking an administrative support professional to assist with contract management and compliance. The role requires fluent German and good English communication skills, along with a structured and organized approach to tasks. Responsibilities include supporting contract issuance, extensions, and ensuring all legal documents are in place. This position offers hybrid working flexibility and the chance to develop skills in a supportive team environment.

Benefits

Hands-on training

Supportive team culture

Opportunity to develop skills

Qualifications

• Experience in administration, HR, recruitment, or office coordination is an advantage.
• Willingness to learn and adapt in a fast-paced environment.

Responsibilities

• Support the preparation and issuing of contracts to freelancers and employees.
• Assist with contract extensions and update documentation.
• Ensure compliance checks are completed for contractors.
• Respond to contractor questions regarding contracts.
• Work closely with recruiters and finance for onboarding.

Skills

Fluent German (B2 / C1 level)

Good English communication skills

Strong attention to detail

Basic skills in Microsoft Word

Basic skills in Excel

Friendly and professional communication style

Job description

Responsibilities

• Contract Administration : Support the preparation and issuing of contracts to freelancers and employees delivering services to our clients.
• Extensions : Assist with contract extensions, including updating contract dates and documentation, and gathering signatures.
• Compliance Checks : Make sure we have all legally required documents in place (e.g. ID, right to work, insurance, tax documents) and follow up if anything is missing or outdated.
• Candidate Communication : Respond to questions from contractors regarding contracts and documents. Occasionally support simple rate discussions during extensions.
• Team Support : Work closely with our recruiters, account managers, and finance team to ensure smooth onboarding and compliance.

Record Keeping : Update internal systems and trackers to reflect contract status, compliance progress, and extension deadlines.

What We’re Looking For

• Some experience in administration, HR, recruitment, or office coordination is an advantage.
• Fluent German (B2 / C1 level) and good English communication skills are essential.
• Strong attention to detail and a structured, organised approach to tasks.
• Friendly and professional communication style, both written and spoken.
• Basic skills in Microsoft Word, Excel, and email systems.

Willingness to learn and get involved in a fast-paced and supportive team environment.

What We Offer

• A supportive entry into the recruitment and operations field.
• Hands-on training and guidance from experienced team members.
• A friendly team with a collaborative work culture
• Opportunity to develop skills in contract management and compliance.

Hybrid working flexibility and a modern office in London