General Ledger Assistant

Ellison Institute of Technology; Oxford; On-site; GBP 30,000 - 35,000; Full time

Job summary

A leading research institution located in Oxford seeks a detail-oriented General Ledger Assistant to support financial transactions and reporting. The role requires studying towards an accountancy qualification and familiarity with ERP systems. Responsibilities include posting journal entries, maintaining asset registers, and conducting balance sheet reconciliations. The position offers a salary of £30,000 - £35,000, enhanced holiday pay, and various benefits including private medical insurance and a bonus structure.

Benefits

Travel allowance

Enhanced holiday pay

Pension

Life Assurance

Income Protection

Private Medical Insurance

Hospital Cash Plan

Therapy Services

Perk Box

Electric Car Scheme

Qualifications

• Studying towards an accountancy qualification (ACA or ACCA).
• Familiarity with accountancy software packages.
• Strong excel and analytical skills.

Responsibilities

• Post routine journal entries including accruals and adjustments.
• Maintain and update the fixed asset register.
• Assist with monthly ledger close processes.

Skills

Accountancy qualification (ACA or ACCA)

Familiarity with ERP systems

Strong excel and analytical skills

Knowledge of UK accounting standards

Transaction processing experience

Strong communication skills

Education

Studying towards an accountancy qualification

Tools

Oracle Fusion

Job description

Join us at EIT:

At the Ellison Institute of Technology (EIT), we’re on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, policy makers, and entrepreneurs to tackle humanity’s greatest challenges in four transformative areas:

• Health, Medical Science & Generative Biology
• Food Security & Sustainable Agriculture
• Climate Change & Managing CO₂
• Artificial Intelligence & Robotics

This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas for lab to society. Explore more at www.eit.org.

Your Role:

We are seeking a detail-oriented and proactive General Ledger Assistant to join our finance team. This role will support the accurate and timely processing of financial transactions and reporting, contributing to the integrity of the organisation’s financial records. The successful candidate will assist with month-end and year-end close processes, maintain the fixed asset register, and perform balance sheet reconciliations. You will also provide analysis and commentary on reconciliations, support VAT and CIS return preparation, and assist during statutory audits.

In this role, you will be involved in a wide range of finance activities, including posting routine journal entries, coordinating invoice approval workflows, and supporting the development and implementation of financial systems. You will work closely with the accounts payable team to ensure accurate transaction processing and play a key part in meeting critical deadlines for financial reporting and compliance. This is an excellent opportunity to gain exposure to core accounting processes and contribute to the smooth running of the finance function within a dynamic organisation.

Your Responsibilities:

• Post routine journal entries including accruals, prepayments, allocations, and adjustments.
• Maintain and update the fixed asset register, including posting asset additions/disposals.
• Assist with monthly ledger close processes to ensure accurate and timely reporting.
• Assist with monthly balance sheet reconciliations ensuring reconciliations on ledger accounts are accurate and completed in a timely manner.
• Providing analysis and commentary of the ledger reconciliations owned and reconciled.
• Assist with coordination of transactional activity, including invoice approval workflows and funds requests.
• Support CIS (Construction Industry Scheme) return preparation.
• Support the preparation of VAT returns.
• Work to deadlines to ensure timely month end and year-end financial close processes.Assist with ledger matters during the annual statutory audit, including preparation of audit files.
• Work with the accounts payable team to ensure financial transaction processing is accurate.
• Assist with the continued development and implementation of financial systems across the organisation.

Essential Skills, Qualifications & Experience:

• Studying towards an accountancy qualification (ACA or ACCA).
• Familiarity with accountancy software packages (ERP systems preferred e.g. Oracle Fusion).
• Strong excel and analytical skills.
• Knowledge of UK accounting standards and financial regulations.
• Experience in transaction processing and account reconciliations within a finance team of an organisation.
• Strong communication skills to effectively liaise with both internal and external stakeholders.
• Experience of working within a fast-paced, high-growth environment is an advantage.

Our Benefits:

• Salary: £30,000 - £35,000 + travel allowance + bonus
• Enhanced holiday pay
• Pension
• Life Assurance
• Income Protection
• Private Medical Insurance
• Hospital Cash Plan
• Therapy Services
• Perk Box
• Electric Car Scheme

Working Together – What It Involves:

• You must have the right to work permanently in the UK with a willingness to travel as necessary.
• You will live in, or within easy commuting distance of, Oxford.