FTC - Customer Service Administrator

Luigi Lavazza SPA; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading beverage company in the UK is seeking a dedicated professional to handle the order-to-cash management process. This role involves managing customer inquiries, ensuring prompt order fulfillment, and maintaining exceptional service standards. Ideal candidates will possess strong problem-solving skills, effective communication abilities, and experience in customer service. Join a dynamic team focused on customer satisfaction and operational excellence.

Qualifications

• Strong communication skills to effectively handle customer inquiries.
• Proficiency in problem-solving methodologies for issue resolution.
• Ability to manage priorities and lead cross-functional teams.

Responsibilities

• Manage customer inquiries and complaints related to orders.
• Perform order entry and ensure accurate fulfillment.
• Track shipments and provide timely updates to customers.
• Document interactions and ensure compliance with laws.

Skills

Communication & Impact

Problem Solving & Decision Making

Leading People

Planning & Managing Priorities

Customer Orientation

Job description

Overview

The role is responsible for performing order-to-cash management process and addressing customer inquiry, clarification or complaint about orders. This includes performing accurate order entry and timely fulfillment, shipment tracking, managing billing data and payment information. The role involves interacting with internal departments to solve customer order-related issues, handling order returns and refunds, and documenting customer interactions, with the goal of complying with relevant laws and regulations. The role also requires keeping track of KPIs and metrics related to customer service and preparing reports for management.

MAIN RESPONSIBILITIES

1. Undertakes customer inquiry/clarification or complaint and works with internal departments (e.g., Sales, Logistics, Finance) to solve issues affecting the order-to-cash management process.
2. Works closely with relevant teams and departments (e.g., Finance, Sales) in drafting structured documents aimed at responding directly to customer inquiries/complaints regarding administrative issues (e.g., Q&A, ad hoc responses, position papers).
3. Performs order entry and fulfillment, verifying accuracy of order details, validating product availability, pricing and discounts, and informing relevant stakeholders to ensure accurate and timely order fulfillment.
4. Provides relevant order shipment information to customers by providing real-time updates on order status, shipment tracking, and delivery estimates.
5. Correctly enters data within the billing system, such as order specifications, costs, credit terms, order date, and shipping date.
6. Ensures the accuracy of payment information and works with other departments (e.g., Finance) to address payment issues, such as failed transactions or overdue payments.
7. Performs return requests, tracks returned products, and processes refunds efficiently, documenting return and refund processes and communicating updates to customers.
8. Accurately records customer inquiry/clarification and complaint regarding orders in CRM, along with issue resolutions and customer feedback.
9. Ensures compliance with relevant laws and regulations, respecting consumer rights and ensuring the privacy and security of customers' information and personal data.
10. Keeps track of KPIs and metrics related to customer service performance (e.g., response time, problem resolution rates, customer satisfaction), and prepares reports for management.

GENERAL SKILLS

• Communication & Impact
• Problem Solving & Decision Making
• Leading People
• Planning & Managing Priorities
• Customer Orientation

TECHNICAL COMPETENCIES

• After Sales Strategy - Foundational Knowledge
• Customer Care / Service Processes - Intermediate Knowledge & Application
• Customer Interaction - Full Knowledge & Application
• Product Knowledge - Full Knowledge & Application
• Technical Service Processes - Foundational Knowledge
• Technologies & Tools - Full Knowledge & Application

BUDGET / PEOPLE RESONSIBILITIES

Job Segment: CRM, Fulfillment, Logistics, Technology, Operations, Customer Service