Front of House Administrator

MaxAd Recruitment Ltd; Guildford; On-site; GBP 26,000 - 28,000; Full time

Job summary

A reputable recruitment firm in Guildford is seeking a Front of House Administrator to ensure smooth office operations and enhance guest experiences. The ideal candidate is kind, organised, and enjoys building relationships. Responsibilities include greeting visitors, managing calls, preparing meeting rooms, and supporting the team. This role also provides career development opportunities in administrative or legal assistant avenues. If you thrive in a vibrant work environment and love dogs, this may be the perfect fit for you.

Qualifications

• Warm and people-focused with excellent communication skills.
• Calm under pressure, able to handle multiple tasks.
• Reliable and organised with strong attention to detail.

Responsibilities

• Deliver exceptional first impressions for clients and visitors.
• Support the day-to-day running of the office.
• Maintain an organised office environment.

Skills

Greeting visitors

Handling incoming calls

Managing meeting rooms

Preparing rooms for meetings

Booking Zoom meetings

Communication skills

Organisational skills

Problem solving

Job description

£26,000 - £28,000 + Career Development + Supportive Culture

Are you a warm, organised and people-focused administrator who loves being at the heart of a busy, friendly office? Would you thrive in a varied Front of House role where no two days are the same and where your work genuinely helps shape the culture of a professional services environment?

A fantastic opportunity now exists for an enthusiastic Front of House Administrator to join a highly regarded firm in Guildford. You'll become an essential part of the day-to-day running of the office and play a key part in refreshing and strengthening the Front of House team culture.

Reporting to the Senior Front of House, you'll deliver an exceptional first impression for clients, visitors and colleagues. This is a hands‑on, service‑driven and fast‑moving role where you'll be relied upon for calmness, clarity and excellent communication.

Skills & Experience

• Greeting visitors, handling incoming calls and managing meeting rooms
• Preparing rooms for client meetings, printing documents and arranging refreshments
• Booking and setting up Zoom meetings and video calls
• Liaising with paralegals, legal assistants, HR and partners to keep communication flowing
• Maintaining an organised office environment and supporting wider admin across the business
• Everyday practical problem‑solving, from ordering supplies to ensuring facilities run smoothly

This role is ideal for someone who is:

• Kind, supportive and team-oriented: you enjoy helping others and building strong working relationships
• Calm under pressure: able to handle client arrivals, phone activity and meeting prep spikes with a smile
• Organised and reliable: consistent with detail, follow‑through and communication
• A great communicator: open, clear and never siloed
• Approachable and positive: colleagues and partners should feel comfortable coming to you
• The right attitude: friendly, committed and genuinely happy being part of a team.

You must love dogs as several furry visitors frequent reception and know exactly where the biscuit jar is!

The role offers a clear and genuine path for development based on your strengths and ambitions, whether you choose to remain in a blended admin/front‑of‑house role or progress into areas such as paralegal or legal assistant work, or other wider administrative positions across the business.

If you're a personable, organised and upbeat individual who wants a meaningful role at the centre of a respected professional services firm, we'd love to hear from you.

Apply now!