FM / Workplace Co-ordinator

ISS Facilities Services; England; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading facilities management company in the United Kingdom is seeking an FM / Workplace Coordinator to oversee daily operations and facilities management. The role involves managing housekeeping teams, coordinating maintenance activities, and ensuring compliance with health and safety regulations. The ideal candidate has strong organisational skills and proven experience in facilities management. This is a permanent position located in Fife.

Qualifications

• Proven experience in facilities management, particularly in housekeeping.
• Strong organisational and time-management skills.
• Excellent communication and interpersonal skills.
• Familiarity with health and safety regulations.

Responsibilities

• Supervise housekeeping teams to ensure high cleaning standards.
• Manage reactive maintenance and liaise with contractors.
• Perform minor repairs and general handyman duties.
• Develop and monitor Planned Preventive Maintenance schedules.
• Ensure compliance with health and safety regulations.

Skills

Facilities management experience

Organisational skills

Communication skills

Knowledge of health and safety regulations

Proficiency in facilities management software

Education

IOSH or NEBOSH certification

Job description

Overview

FM / Workplace Co-ordinator

Contract: Professional Services, Production & Technology

Location: Fife, KY7 4ND

Hours of work: 40

Contract Type: Permanent

The Workplace Coordinator will be responsible for overseeing the daily operations and facilities management at Velux Head Office UK in Glenrothes. This role is pivotal in ensuring that the office environment is maintained to the highest standards, providing a clean, safe, and well-functioning workplace for all employees. The successful candidate will manage the housekeeping teams, coordinate reactive maintenance activities, and ensure that Planned Preventive Maintenance (PPM) schedules are completed efficiently and on time.

Job Description

Acting as the primary point of contact for all facilities-related matters, the Workplace Coordinator will liaise with internal stakeholders, contractors, and service providers to deliver a seamless facilities service. The role combines hands-on maintenance responsibilities with strong organisational and coordination skills, supporting the Key Account Manager with initiatives that enhance the workplace environment while ensuring compliance with health and safety regulations.

Responsibilities

• Supervise and coordinate housekeeping teams, ensuring high cleaning standards.
• Manage reactive maintenance works, prioritising tasks and liaising with contractors.
• Perform minor repairs and general handyman duties as required.
• Develop, maintain, and monitor Planned Preventive Maintenance (PPM) schedules. Act as the primary contact for all facilities-related enquiries and issues.
• Monitor and manage the facilities budget to ensure cost-effectiveness.
• Ensure compliance with health and safety regulations and conduct risk assessments.
• Provide regular updates and reports on facilities management performance.
• Support the Key Account Manager with workplace projects and initiatives.

Qualifications

• Proven experience in facilities management, particularly housekeeping and hard services.
• Strong organisational and time-management skills, able to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Familiarity with health and safety regulations and best practices.
• Understanding of PPM scheduling and reactive maintenance processes.
• Basic knowledge of building systems and maintenance requirements.
• Proficiency in facilities management software and tools.
• IOSH or NEBOSH certification desirable but not essential.

The Company

ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.

Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.

We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace

ISS is proud to be a diverse and inclusive employer.

ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.

We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.

Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.

If you have any further queries regarding this role, please contact the Resourcing Team by emailing [e-mail]