Fleet Support Administrator

North West Ambulance Service Nhs Trust; Taunton; On-site; GBP 25,000 - 35,000; Full time

Job summary

A regional healthcare service provider is seeking a Fleet Support Administrator to manage vehicle logistics and support front-line clinicians. Responsibilities include managing leased cars, overseeing insurance and vehicle documentation, and working effectively with team members. Strong communication skills and experience with IT systems are essential for this role. This position contributes to vital health services across the community.

Qualifications

• Experience working to tight deadlines.
• Ability to follow established processes and advise on Trust policies.
• Experience using IT packages and web-based systems.

Responsibilities

• Manage and process the Trust's leased cars.
• Oversee insurance management and accident processing.
• Manage vehicle consumables and fuel locations.

Skills

Good communication skills

Attention to detail

Effective team cohesion

Ability to prioritise tasks

Experience with Microsoft Office

Ability to work with minimal supervision

Job description

Overview

The Fleet Support Team within the North West Ambulance Service NHS Trust plays an essential role in supporting our front-line clinicians in the management and administration of logistic support functions, assisting to maintain the availability of the Trust's vehicle fleet. The Fleet Support Administrator's role, along with other team members, involves the operation of the Haydock Regional Logistic Centre Reception Office and actioning of tasks within a variety of work streams including:

Responsibilities

• Management and processing of the Trust's leased cars.
• Insurance management and the processing of the Trust's road traffic accidents including accident repair.
• Management of vehicle consumables cards and oversight of expenditure.
• Fuel management, oversight of bulk fuel locations, coordination of fuel cards and EV charge points.
• Management and processing of all vehicle fines.
• Management of all supporting vehicle documentation.
• Daily management of each database and management information system.

As well as being a key member of the team, you will be responsible for your continued personal development including staff training and completion of courses as required. You will also attend meetings and oversee the recording of data, minutes and provide information to support dashboards.

Note: This section has been refined for structure while retaining the original content and meaning.

Requirements / Skills

• Good communication skills both written and verbal, liaison with internal and external stakeholders, attention to detail is vital for this role, along with experience of working to tight deadlines.
• Effective team cohesion, ability to prioritise tasks within the work stream balanced with supporting team members with their outputs as required.
• Ability to follow established processes, advise on Trust policies and utilise standard operating procedures.
• Experience of working with computer systems to include Microsoft Office and use of IT packages, web-based systems, and computerised systems in the management of the vehicle fleet.
• Ability to effectively operate all aspects of the RLC Haydock Reception Office environment including utilisation and reordering of resources.
• Attend regular meetings both internally within the Trust and externally with third party service providers.
• Able to work confidently and efficiently with minimum supervision.

About North West Ambulance Service NHS Trust

North West Ambulance Service NHS Trust provides 24 hour, 365 days a year accident and emergency services to those in need of emergency medical treatment and transport. Our highly skilled staff provide life-saving care to patients in the community and take people to hospital or a place of care if needed. We also provide non-emergency patient transport services for those patients who require non-emergency transport to and from hospital and who are unable to travel unaided because of their medical condition or clinical need. Alongside the other emergency services, we also work to ensure the safety of the public and treatment of patients in the event of a major incident. We also deliver the NHS 111 service in the North West. NHS 111 replaced NHS Direct in 2013. This service was introduced to make it easier for people to access local NHS healthcare services in England. It provides non-emergency medical help fast, and is available 24 hours a day, 365 days a year.