Fleet Administrator

Microlise; Langley Mill; On-site; GBP 25,000 - 35,000; Full time

Job summary

A logistics management company is seeking a highly organized Fleet Administrator to oversee vehicle operations and supplier relationships. Responsibilities include ensuring accuracy in record-keeping and accident reporting while supporting various teams with administrative tasks. The ideal candidate has prior administrative experience, particularly in logistics or fleet management, and possesses exceptional attention to detail with strong communication skills. This position offers competitive benefits and a supportive work environment.

Benefits

Private medical insurance

Salary sacrifice EV car scheme

25 days holiday plus bank holidays

Employee Assistance Programmes

Free Costco membership

Qualifications

• Proven experience in an administrative role, preferably within logistics or fleet management.
• Exceptional attention to detail and strong commitment to data accuracy.
• Experience accurately updating and maintaining company-wide systems and databases.

Responsibilities

• Ensure accuracy of all records relating to vehicle movement and status.
• Liaise with fleet suppliers and monitor their performance.
• Manage accident reporting process and communicate with drivers.

Skills

Attention to detail

Organisational skills

Communication skills

Proficiency in Microsoft Office Suite

Time management

Job description

Fleet Administrator

At Microlise, we are looking for a highly organised and detail‑oriented Fleet Administrator to join our team. In this role you will be primarily responsible for the efficient operation of our vehicle fleet.

What you will be doing

• Ensure 100% accuracy of all records relating to the movement, location, allocation, and status of vehicles for insurance and payroll purposes.
• Act as the primary liaison with all fleet supplier companies; monitor, measure, and report on their performance to ensure SLAs and operational targets are met.
• Work with the designated fleet service provider to ensure all headlines such as scheduled servicing, routine maintenance, accident repairs, and tracking device installations/updates are completed promptly.
• Maintain accurate, up‑to‑date records for all company vehicles, including additions and removals, and communicate changes to the payroll team.
• Manage the accident reporting process, liaising promptly with drivers, insurance providers, and the fleet management supplier.
• Act as the main point of contact for drivers regarding vehicle issues and policy adherence.
• Responsible for regular and accurate updating of various company administrative systems and databases as required.
• Deal with requests for dedicated administrative support from the Health & Safety, Facilities, and Environmental teams by:
  • Assisting with filing, preparation, and distribution of compliance documents, safety records, and environmental reports.
  • Performing data entry and record‑keeping related to facility maintenance schedules or H&S training records.
  • Preparing and issuing routine correspondence on behalf of these teams.
• Provide cover for the reception area during permanent receptionist absences or leave serotonine: greet visitors, screen and forward phone calls, and sort and distribute mail, packages, and deliveries.

What we’re looking for

• Proven experience in an administrative role, preferably within logistics or fleet management with supplier and vendor management exposure.
• Exceptional attention to detail and strong commitment to data accuracy.
• Experience accurately updating and maintaining company‑wide systems and databases.
• Excellent organisational and time‑management skills, able to prioritise a varied workload and manage multiple deadlines.
• Strong verbal and written communication skills for managing supplier relationships and internal/external stakeholder communication.
• Experience or aptitude for professional front‑of‑house/reception cover.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Professional manner with a positive, helpful attitude.

Why Microlise?

• Full support and training to ensure you are well equipped to succeed in your role.
• Access to our salary sacrifice EV car scheme (pre‑tax payments).
• Great Place to Work certified.
• Private medical insurance with Vitality Health, including rewards such as free Amazon Prime, Apple Watch, discounted gym membership, etc.
• 25 days holiday (excluding bank holidays), increasing with service.
• Invested in employee health and well‑being with more than 20 mental health first aiders.
• Employee Assistance Programmes: free Costco membership, 20% off EE mobile and line rental, and other local discounts.
• Great staff extras: Easter eggs, yearly BBQ, Christmas gifts, annual staff awards.
• Free Microlise Cresswell racing tickets, support British Superbikes, Executive Box at Motorpoint Arena Nottingham.

Recruitment Process

For successful candidates, interviews will take place whilst the advert is still live; so don’t delay submitting your application!

Recruitment Agencies

We make every effort to source candidates directly, but we have a small preferred supplier list for additional support. Speculative CVs and cold calls to our recruitment team or hiring managers are not accepted.