Finance & Stock Coordinator

Emilia Wickstead; City of Westminster; On-site; GBP 25,000 - 35,000; Full time

Job summary

A fashion company is seeking a Finance and Stock Coordinator to manage stock allocation and logistics. The successful applicant will work within the finance team, ensuring timely deliveries to wholesale customers and maintaining accurate documentation. Ideal candidates will be highly proficient in Excel and have a strong eye for detail. This dynamic role requires strong communication skills, initiative, and the ability to thrive in a fast-paced environment.

Qualifications

• Experience in logistics, preferably in the fashion industry.
• Self-motivated and able to demonstrate initiative.
• Enjoy a fast-paced environment and comfortable working under pressure.

Responsibilities

• Allocate and deliver stock accurately and on time.
• Coordinate scheduled deliveries with wholesale customers.
• Monitor stock and track deliveries using Excel and Zedonk.
• Prepare shipping documents like invoices and delivery notes.
• Follow up with wholesale customers for timely payments.

Skills

Proficient in Excel

Excellent communication skills

Organizational skills

Problem-solving skills

Ability to work under pressure

Tools

Office 365

Zedonk

Job description

As the Finance and Stock Coordinator, you will work within the finance team and also closely with the wholesale, retail, and production teams. The successful applicant will be responsible for managing the allocation of stock from the warehouse to our wholesale customers and our retail store, ensuring that all documentation is raised accurately and timely and sent to our customers. Suitable applicants will enjoy working in a fast‑paced environment, have an excellent eye for detail, be proficient with Excel and be confident working with numbers. This role will suit an individual who is prepared to grow and mould the role as it evolves to meet the business requirements.

Responsibilities

• Work closely with the warehouse to ensure stock is allocated and delivered accurately and on time to wholesale customers, the store, and to ensure staff personal orders are fulfilled.
• Liaise with wholesale customers to schedule deliveries.
• Use Excel spreadsheets and our internal production system (Zedonk) to monitor stock and track deliveries.
• Raise relevant shipping documents including invoices, credit notes, delivery notes, etc.
• Follow up with wholesale customers, ensuring payments are made on time.
• Utilise our production system (Zedonk) to ensure movement of stock is recorded correctly and keep customer profiles updated.
• Support the Finance team with ad‑hoc administrative tasks.
• Oversee stock levels, facilitating and ensuring operational excellence across wholesale and e‑commerce channels.
• Responsible for packaging ordering for e‑commerce and retailer needs.

Application Questions

• Do you have experience in logistics in the fashion industry? If so, please explain.
• Are you an Excel and numbers whizz? Do you have experience in the fashion industry in a similar role?

Qualifications

• Highly computer literate in Office 365, especially Excel.
• Self‑motivated and able to demonstrate initiative.
• Excellent written and verbal communication skills.
• Highly organised with great time management.
• Experience in the analysis and interpretation of information and data.
• Numerate.
• Enjoys a fast‑paced environment and is comfortable working under pressure.
• A fast learner who is proactive and takes ownership of allocated tasks.
• Good problem‑solving skills.
• Personable and able to liaise with clients internally and externally.
• The right to work in the United Kingdom without restriction.

About the Company

Established in 2008, the designer RTW label Emilia Wickstead has become the epitome of modern femininity. Known for her modern silhouettes and strong colour use, the techniques she utilises serve to create clothes that effortlessly combine traditional with contemporary with an insistence on quality and a clear point of distinction. Originally commencing as a made‑to‑measure atelier, Emilia's collections are currently seasonal ready‑to‑wear and have been showcased at London Fashion Week since SS12. Her collections are held in some of the most prestigious stockists in the world, including Net‑A‑Porter, Selfridges, Harrods, Matches, and Moda Operandi to name a few, alongside her flagship store which opened in 2014 on London's Sloane Street.