Finance Office Administrator

Copart UK Limited; England; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading UK logistics company is recruiting for a Financial Office Administrator to join their Finance team at the Head Office in Bedford. The role involves managing accounts payable and receivable, handling invoicing and queries, as well as providing administrative support to the Finance Director. The ideal candidate will have excellent attention to detail, administration experience, and the ability to work under pressure. This position offers competitive benefits including generous holiday, healthcare cash plan, and pension scheme.

Benefits

23 days of holiday plus bank holidays

Paid day to volunteer for charity

Healthcare Cash Plan

Access to Recognition Hub

Contributory workplace pension scheme

Discounted shares

Cycle to Work Scheme

Life insurance coverage

Access to deals hub for savings

Tools for financial goals support

Qualifications

• Self-motivated with a positive can-do attitude and true team player.
• Experience in managing large quantities of data.
• Desirable to have experience in a similar role (AP / AR).

Responsibilities

• Manage AP mailbox and act as first point of contact for queries.
• Handle invoicing, payments, and query resolution via phone and email.
• Provide admin support to Finance Director.

Skills

Excellent attention to detail

Administration experience

Ability to work under pressure

Cross-team communication

Flexibility

Tools

Microsoft Office (Excel, Word, Outlook, Teams)

Job description

We at Copart are recruiting for a Financial Office Administrator to join our Finance team at our Head Office in Bedford (MK43 9EJ).

The Finance Office Administrator is responsible for assisting all areas of finance with administrative duties. Whilst completing these duties they are responsible for ensuring Copart's processes and controls are followed.

Main Duties & Responsibilities :

Accounts Payable (AP)

• Manage AP mailbox and act as first point of contact for queries
• Process and distribute incoming invoices and post
• Set up new suppliers and conduct credit checks
• Collaborate with team to manage workload effectively
• Maintain strong communication and attention to detail

Accounts Receivable (AR)

• Handle invoicing, payments, and query resolution via phone and email
• Ensure timely and accurate dispatch of invoices
• Manage AR mailbox and allocate incoming payments
• Coordinate with internal teams to resolve issues and reduce debt

Finance Team Support

• Provide admin support to Finance Director
• Organise Finance Team events
• Assist with general finance admin and mailbox management
• Perform ad-hoc holiday cover duties including payment runs, bank template setup, cheque handling, and other tasks as required

Skills and Knowledge :

Essential

• Excellent attention to detail.
• Administration experience.
• Ability to work under pressure and meet deadlines.
• Experience in managing large quantities of data.
• Self‑motivated with a positive can‑do attitude and true team player.
• Cross‑team communication.
• Flexibility.

Desirable

• Experience in a similar role (AP / AR).
• Proficient Microsoft Office (Excel, Word, Outlook, Teams).

What we offer you in return :

• Time For You : Relax with 23 days of holiday plus bank holidays, and an extra day for a personal special occasion.
• Give Back : Receive a paid day to volunteer for a charity of your choice.
• Health & Wellness : Healthcare Cash Plan, allowing you to claim cash back on a range of healthcare products and services including dental, optical, chiropody, and specialist consultations, tests, and scans and Virtual GP access.
• Appreciating You & Others : Celebrate special moments with access to our Recognition Hub and E‑card collection.
• Your Future : Join our contributory workplace pension scheme for financial security.
• Investment : Purchase shares in our global company at a discounted rate.
• Fitness & Health : Save money while commuting with our Cycle to Work Scheme and access fitness videos and gym discounts.
• Life Assurance : Enjoy peace of mind with our life insurance coverage.
• Exclusive Discounts : Access our deals hub for savings on everyday purchases and family activities.
• Goal Support : Use tools like Mortgage Advice, Life Coaching, and our Money Hub to achieve your goals.