Finance Assistant

Bexley Health Neighbourhood Care CIC; Greater London; On-site; GBP 27,000 - 31,000; Full time

Job summary

A community health organization in Greater London is seeking a Finance Assistant to support the finance department in daily functions such as invoice management, account reconciliation, and payroll administration. The role requires IT literacy, excellent communication skills, and a diploma-level education or equivalent experience. The salary ranges from £27,485 to £30,162 based on experience, and the position is permanent, full-time, based in the BHNC office.

Qualifications

• Sound knowledge and experience of business and finance basics.
• Ability to work within finance policies and procedures.
• Experience in managing data according to regulations.

Responsibilities

• Support day-to-day functions of the finance department.
• Liaise with budget holders and external suppliers.
• Chase outstanding payments and ensure invoices are paid.

Skills

Excellent communication skills

IT literacy

Proficient in Excel

Organizational skills

Education

Educated to diploma level or equivalent experience

Tools

Quickbooks

Job description

Reportingto the Finance Manager the Finance Assistant will work with the AssistantFinance Manager for a seamless Finance function on matters including but notlimited to:

Accountspayable, invoice management, account set up, reconciliation and closure ofaccounts, chasing outstanding payments, timely query resolution, receivable, maintainingQuickbooks system, bank reconciliation, general adhoc support and Payrolladministration.

This role requires a flexible,organised and experienced administrator, with excellent communications skills,who is IT literate and who works to a proficient level in excel.

Main duties of the job

Supportingwith the day to day functions of the finance department from sales and purchaseledgers to daily cash postings and bank reconciliations.

Liaisingwith budget holders and external suppliers as required, dealing with anyqueries.

Providesupport to the finance team as and when required undertaking ad hoc functionsto support the team.

About us

Bexley Health Neighbourhood Care (BHNC) is a GP Federationsupporting the 20 Bexley Practices / 4 PCNs, Erith Hospital and Queen MarysUrgent Treatment Centre who are working collaboratively to enhance the healthand wellbeing of Bexley residents, covering over 260,000 patients.

Thegoals of BHNC are to work strategically with all Bexley Primary Care Networks(PCNs), to help secure the best services for patients whilst working together,to support the member practices in the challenges of a changing NHS. Bexley Health Neighbourhood Care (BHNC) aimsto improve the morale of PCNs / general practice in Bexley, by sharingexpertise, services and supporting its workforce. BHNC will make a positive impact on medicalservices in Bexley, by working closely with the CCG, local NHS trusts, localproviders and patient groups, to improve the delivery of healthcare to thelocal population.

Please see the full BHNC Safeguarding Statement attached to this advert.

Job responsibilities

Job Title:Finance Assistant

Level:Up to£27,485 to £30,162 (depending on experience)

Job Family:Primary Care Network

Hours:37.5 hours per week (excluding breaks)

EmploymentType:Permanent

Accountable to:Finance Manager

Responsibleto:Finance Manager

Location:BHNC Office

JobSummary

Reportingto the Finance Manager the Finance Assistant will work with the AssistantFinance Manager for a seamless Finance function on matters including but notlimited to:

Accountspayable, invoice management, account set up, reconciliation and closure ofaccounts, chasing outstanding payments, timely query resolution, receivable, maintainingQuickbooks system, bank reconciliation, general adhoc support and Payrolladministration.

This role requires a flexible,organised and experienced administrator, with excellent communications skills,who is IT literate and who works to a proficient level in excel.

Organisational Values/ Objectives

Bexley Health Neighbourhood Care (BHNC) is a GP Federation supporting the 20 Bexley Practices / 4 PCNs, Erith Hospital and Queen Marys Urgent Treatment Centre who are working collaboratively to enhance the health and wellbeing of Bexley residents, covering over 260,000 patients.

Thegoals of BHNC are to work strategically with all Bexley Primary Care Networks(PCNs), to help secure the best services for patients whilst working together,to support the member practices in the challenges of a changing NHS. Bexley Health Neighbourhood Care (BHNC) aimsto improve the morale of PCNs / general practice in Bexley, by sharingexpertise, services and supporting its workforce. BHNC will make a positive impact on medicalservices in Bexley, by working closely with the CCG, local NHS trusts, localproviders and patient groups, to improve the delivery of healthcare to thelocal population.

Key Working Relationships

Key relationships include butare not limited to:

Overall BHNC(inc Bank, Self Employed, ARRS) workforce

BHNC FinanceProvider

ExternalStakeholders

KeyResponsibilities

Support day today functions of the Finance department from sales and purchase ledgers todaily cash postings and bank reconciliations.

Liaise withbudget holders and external suppliers.

Provide advice, guidance and support on Financeadministration practice and procedures.

Answer and handle queries about Finance-related matters proactivelyto resolve.

Accurate data for monthly reports.

Account setup, reconciliation, and closure.

Chase outstanding payments to address, resolve and escalatewhere necessary.

Ensure invoices are accurately recorded, authorised and paid.

Coordinate and support payroll processes.

Trouble shoot administrative problems providing an input asto resolve.

Arrange meetings associated with Finance process.

To develop credible and trusting working relationships.

Organise and securely maintain personnel records and systemsfor processing data and information in accordance with GDPR and UK employmentlegislation.

To support core internal Finance projects as required,including any audit requirements.

Maintainconfidentiality at all times.

Responsibilityfor supporting own development learning and performance.

Work withinBHNC policies and procedures.

This list isnot exhaustive and additional tasks may be required

Person Specification

Experience

• Sound knowledge and experience of business and Finance basics and the value of Finance within an organisation.

Qualities & Standards

• Knowledge of and ability to work to policies and procedures, including confidentiality, safeguarding, lone working, information governance, and health and safety.
• Able to operate competently with regard to managing data and information in accordance with the Data Protection Act (DPA) (2018) and the General Data Protection Regulation (GDPR) (2018), Access to Health Records Act (AHRA) (1990) and the Public Interest Disclosure Act (1998).
• Embraces equality, diversity and inclusivity at every opportunity and the NHS core principles; dignity and respect, compassion, be included, responsive care and support and wellbeing.

Qualifications

• Educated to diploma level, or equivalent experience

Planning & Organisational Skills

• Can demonstrate a flexible approach to meet organisational needs and can adapt to cope with uncertainty and change,
• Exceptional ability to effectively manage, plan and coordinate multiple activities, overcoming barriers and issues that would prevent seamless coordination of activities,
• Can demonstrate the ability to work in a busy environment dealing with both urgent and important tasks whilst also supporting others.

Analytical & Judgement Skills

• Ability to assess a professional situation, determine the nature and severity of the problem and utilise knowledge and experience to deal with the problem,
• Recognise that they are personally responsible for decisions made and recognises when to refer patient care to more suitable care providers,
• Able to identify and raise risk management issues according to policy/protocol,
• Excellent attention to accuracy and detail within administrative tasks,
• Recognises priorities when problem solving, identifying deviations from normal patterns, and is able to refer these where required for resolution.

Communication & Relationships

• Excellent communication skills, with the ability to select, adjust and use appropriate forms of verbal and non-verbal communication with colleagues, including verbal and non-verbal communication forms,
• Excellent interpersonal skills, with the ability to establish and maintain effective relationships with others,
• Able to appropriately build relationships to gain the cooperation of relevant stakeholders (including, senior and peer colleagues, and other professionals).

Personal Ability

• Knowledge of IT systems, including ability to use word processing systems and software, emails, and the internet to create simple plans and reports,
• Adaptable, self-motivated and able to work flexibly and enthusiastically as part of an integrated multi-skilled team, or on own initiative,
• Able to work effectively under pressure,
• Is able to recognise personal limitations and refer to more appropriate colleague(s) when necessary, and take accountability for own development needs,
• Is flexible in relation to work patterns,
• Independently mobile, with the ability to work across the different PCN sites, and travel to meet with stakeholders where required.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£27,485 to £30,162 a yeardepending on experience