Finance And Business Support Executive

VIQU IT; England; On-site; GBP 28,000 - 35,000; Full time

Job summary

A growing recruitment agency is seeking a Finance and Business Support Executive to manage back-office operations, including timesheet management, billing, and contractor communication. Ideal for organized individuals with a proactive attitude and a desire to learn. This position offers a salary of £28K-£35K based on experience and the chance to grow in a dynamic environment.

Benefits

Flexible working environment

Learning opportunities from industry experts

Modern office in Ocean Village with parking

Qualifications

• Experience in admin or finance is ideal but not essential.
• Able to manage multiple tasks and deadlines.
• Proactive approach to completing assigned tasks.

Responsibilities

• Develop and maintain internal admin processes and workflows.
• Prepare onboarding documentation and contracts for contractors.
• Monitor contract start and end dates.
• Upload and process weekly timesheets and expenses.
• Ensure timely contractor payments.

Skills

Highly organised

Detail-oriented

Strong written and verbal communication skills

Proactive problem-solver

Confident using Microsoft Suite

Job description

Overview

Job Title: Finance and Business Support Executive

Salary: 28-35K depending on experience

Join a growing recruitment agency at the heart of automation, engineering and construction. MoveATech is a fast-growing recruitment agency launched in January 2025 by a group of industry experts immersed in the automation, construction, and engineering sectors. Backed by the VIQU Group, we\'ve already surpassed expectations in our first year — and we\'re just getting started.

To support our continued growth, we\'re looking for a Finance and Business Support Executive to take ownership of our back office and support operations. This is a key role in ensuring our business runs smoothly behind the scenes — covering everything from contractor communication and timesheet management to invoice processing and finance liaison. You\'ll work closely with our central Finance Team in Birmingham, and we\'ll provide full training — so while experience in admin or finance is ideal, what matters most is your attention to detail, drive to learn, and ability to stay organised under pressure.

Responsibilities

• Develop, document and maintain internal admin processes and workflows
• Communicate with contractors and suppliers about new and upcoming assignments
• Prepare onboarding documentation for contractors and suppliers
• Prepare and send contractor and supplier contracts for signature
• Book travel and accommodation for contractors
• Monitor contract start and end dates, ensuring these dates are reflected correctly on our internal timesheet system and internal database
• Onboard contractors and clients onto our internal timesheet system
• Upload and process weekly timesheets and expenses
• Follow up with clients on outstanding timesheet approvals
• Maintain accurate records of invoices received and those outstanding
• Respond to daily queries from contractors and clients
• Draft and send out client Terms of Business for review and signature
• Conduct company credit checks on new clients or suppliers
• Assist with completion of supplier forms and documentation for PSL (Preferred Supplier List) or framework applications
• Maintain records of signed contracts and ensure they are easily accessible
• Work with consultants to ensure all compliance documents are collected and up to date before placements are made
• Receive and review monthly contractor invoices
• Cross-check hours and rates on invoices with internal timesheet data
• Liaise with contractors or suppliers to correct inaccurate invoices
• Raise and send sales invoices to clients
• Ensure client invoicing aligns with agreed payment schedules
• Work closely with the Finance Team to ensure timely contractor payments
• Track and reconcile incoming and outgoing payments
• Manage credit control and follow up on overdue invoices
• Prepare basic financial reports as required

What We're Looking For

• Highly organised and detail-oriented
• Able to manage multiple tasks and deadlines
• Process-driven and able to follow workflows accurately
• Responsive to direction, with a proactive approach to completing assigned tasks
• Strong written and verbal communication skills
• Proactive problem-solver with a can-do attitude
• Confident using Microsoft Suite
• Able to travel to our Birmingham Head Office at least once a quarter

Nice to Have (But Not Essential)

• Experience raising and sending invoices
• Understanding of finance processes and reporting
• Exposure to contract recruitment or working with contractors
• Familiarity with timesheet systems and/or recruitment CRMs

Why Join MoveATech?

• Be part of a growing company with big ambitions
• Learn directly from industry experts and a supportive team
• Gain exposure to both recruitment operations and finance
• Work in a flexible environment with opportunities to grow your role
• Modern office in the heart of Ocean Village with parking

If you don\'t tick every box but feel this Finance and Business Support Executive position sounds like the right opportunity for you, we value ambition, integrity, and a willingness to learn and we\'ll support you every step of the way.

Please reach out to our Head of Talent, Melinda Queck for a confidential conversation about our Finance and Business Support Executive position

Email: or call (phone number removed)